Accounts Payable Specialist

Figeac Aero North America is a leading aerospace partner for detailed parts and sub-assemblies with specialization in saturation shot peening, shot peen forming, chemical processing, painting, assembly, non-destructive testing, and machining.

At Figeac Aero North America, we place a high value on our employees. Employees are given the opportunity to be a part of something special while achieving their career goals. We offer competitive compensation in addition to an attractive benefits package for qualified employees.

Job Summary
The Accounts Payable Specialist is responsible for managing the full accounts payable cycle, ensuring timely and accurate processing of all financial transactions for the company within an aerospace manufacturing environment. This role involves maintaining strong vendor relationships, ensuring compliance with company policies and accounting principles, and supporting month-end closing activities and audits.

Job Title: Accounts Payable Specialist

Type: Full Time; Hourly position 

Shift: Monday – Friday; 8:00am – 4:30pm

Pay Range: $22.00 - $28.00/hr, DOE

Reports to: Finance Manager

Job Location: Wichita, KS USA

Experience: 2 years of accounts payable experience, ideally in a manufacturing, industrial, or aerospace setting.

Key Responsibilities

• Invoice Processing: Receive, review, and process a high volume of vendor invoices, ensuring appropriate documentation, coding to the correct general ledger accounts/cost centers, and necessary approvals are obtained prior to payment.
• Three-Way Matching: Perform essential three-way matching of purchase orders (PO), receiving documents (packing slips/receipts), and invoices to verify accuracy and resolve discrepancies by collaborating with procurement, receiving, and production teams.
• Payment Processing: Prepare and process timely payment runs via checks, ACH, and wire transfers, monitoring payment terms to capitalize on discount opportunities and manage cash flow effectively.
• Reconciliation & Inquiries: Reconcile vendor statements, research and resolve discrepancies, and serve as the primary contact for all vendor and internal department inquiries regarding payment status or billing issues.
• Documentation & Compliance: Maintain accurate and organized vendor files, including W-9 forms, and ensure compliance with 1099 reporting requirements and applicable sales/use tax regulations.
• Month-End/Year-End Support: Assist the finance team with month-end and year-end closing activities, including preparing accruals, reconciling AP to the general ledger, and gathering documentation for internal and external audits.
• Process Improvement: Identify and recommend process improvements to enhance efficiency and accuracy in AP operations, potentially supporting automation projects within the ERP system. 

Qualifications & Skills

• Technical Skills:
  • Proficiency with ERP/accounting systems (e.g., Infor, Epicor, or similar).
  • Strong Microsoft Office skills, particularly Excel.
  • Familiarity with purchase order workflows, inventory-related invoicing, and job costing (preferred).
  • Knowledge of government contracting regulations like the FAR/DFAR (desired for defense-related manufacturers).
• Soft Skills:
  • Exceptional attention to detail and accuracy.
  • Strong organizational and time management skills, with the ability to manage high-volume transactions in a fast-paced environment.
  • Effective communication and problem-solving skills to collaborate across departments and manage vendor relationships professionally. 
  • Scanning, filing & assistance with other accounting duties as assigned.
  • Ability to speak, read, write & comprehend English language.
  • This position is not eligible for US Visa Sponsorship – Candidate must be a US Citizen or current green card holder.

Work Environment
 This role is in an office that is set within a manufacturing facility. Occasional exposure to the production areas is mandatory and will require regular PPE usage as necessary.

 Working Conditions:

The essential duties job may require the ability to stoop; to reach; to stand, to walk and sit for extended periods of time; to push and/or pull objects weighing up to 30 pounds; to lift and carry objects weighing up to 15 pounds; to use finger dexterity to operate a computer and other office equipment and hand strength to grasp files and other objects; to perceive the attributes of objects by touch; to hear and verbally exchange ideas and information with the public, staff and others on the phone and in the office.  Frequently being on foot, bending, stooping, squatting, kneeling, climb stairs and kneeling and/or crouch to retrieve files and other items. Writing to complete reports and service requests

Figeac Aero North America is an Equal Opportunity Employer.