Office secretary

Job Summary

We are seeking a dynamic and highly organized Office Secretary to join our team! In this vital role, you will serve as the backbone of our administrative operations, ensuring smooth daily functions and exceptional support for staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming office environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a professional and collaborative workplace.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with friendly professionalism
• Handle multi-line phone systems, screening calls, taking messages, and transferring inquiries efficiently
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Perform data entry tasks with accuracy using Microsoft Office and Google Workspace applications
• Assist with bookkeeping activities utilizing QuickBooks for invoicing, expense tracking, and financial record keeping
• Coordinate calendar management and schedule appointments or meetings for staff members
• Support customer service efforts by responding promptly to client inquiries and providing exceptional support
• Handle confidential information with discretion, adhering to privacy policies and procedures
• Provide general office management support including ordering supplies, managing office equipment, and overseeing clerical tasks

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Excellent communication skills, both verbal and written; bilingual abilities are a plus
• Strong computer literacy with the ability to perform data entry accurately and efficiently
• Demonstrated ability to handle multi-line phone systems with professionalism and courtesy
• Previous clerical or administrative experience in an office setting preferred
• Exceptional time management skills with the ability to prioritize tasks effectively
• Experience in customer service or client communication roles is advantageous
• Knowledge of phone etiquette, proofreading skills, and handling confidential information responsibly
• Personal assistant or calendar management experience is beneficial

Join us as an Office Secretary and become a key contributor to our vibrant team! Your proactive attitude, organizational prowess, and dedication will help us deliver outstanding service while advancing your career in a supportive environment.

Pay: $18.00 - $22.00 per hour

Work Location: In person

Salary : $18 - $22