What are the responsibilities and job description for the Legal Secretary Trainee for Juvenile Probation Office position at Westmoreland County?
The purpose of this position is to answer telephones, type correspondence, reports and legal documents, provide assistance and information, stamp and date documents, prepare and distribute documents, maintain and update filing systems. A Legal Secretary may perform a variety of moderately complex legal secretarial duties which require some independent judgment and considerable knowledge of court and legal processes. It should be noted that this position serves as a backup to the Department Clerk when necessary.
About UsA career with Westmoreland County offers the opportunity to make a meaningful impact on the lives of our residents while serving one of Pennsylvania's most vibrant and growing communities.
County employees enjoy a comprehensive benefits package, a competitive retirement plan, generous paid time off, and opportunities for professional growth and career advancement. We are committed to supporting our workforce through programs and resources that promote both personal and professional success.
Westmoreland County fosters a collaborative, inclusive, and supportive work environment where dedication, integrity, innovation, and public service are valued and recognized. With diverse career opportunities across numerous departments and unions, employees can build rewarding careers while contributing to the health, safety, and well-being of our community.
Join a team that is committed to excellence in public service and dedicated to making a positive difference every day. Westmoreland County is proud to attract and retain talented professionals who are passionate about serving others and helping shape the future of our region.
Follow the link below to learn more about all that Westmoreland County has to offer:
https://www.westmorelandcountypa.gov/2377/You-Belong-Here
Duties and ResponsibilitiesESSENTIAL FUNCTIONS OF JOB:
- Answers telephones, takes messages, refers calls, and provides general information in response to inquiries.
- Types a variety of letters, correspondence and legal documents.
- Enters offender information in the presence of the offender and at subsequent times.
- Updates case management data upon request.
- Retrieves documents from various databases.
- Makes copies, assembles documents, files copies, distributes to other offices and prepares outgoing mail as appropriate.
- Will fill in and cross-train in the other secretarial positions within the office.
SUPERVISION RECEIVED:
Receives supervision or instruction by the Supervisor I, Director or Deputy Director of Probation.
SUPERVISION GIVEN:
None.
WORKING CONDITIONS:
- Works effectively in an indoor office environment
- Occasionally working in a minimally dusty environment
- Works effectively in an environment subject to moderate noise levels over a sustained period of time
PHYSICAL/MENTAL CONDITIONS:
- Ability to operate a variety of office equipment including a typewriter at a minimum proficiency of fifty (50) words per minute, personal computer, printer, copier, fax machine, telephone, date stamp machine, camera, and calculator.
- Ability to comprehend a variety of documents including court orders, court calendars, legal documents and policy and procedure manual.
- Ability to prepare a variety of documents using prescribed format and conforming to all rules of punctuation and grammar.
- Ability to use legal terminology.
- Ability to communicate effectively with the general public, defendants, attorneys, judges, judicial staff, law enforcement personnel, supervisors, and co-workers.
- Ability to comprehend importance of confidentiality of sensitive information and knowledge of persons authorized to have access to such records.
QUALIFICATIONS:
To do this job successfully, an individual must be able to perform each essential duty satisfactorily. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
EDUCATION/TRAINING:
High school graduate with technical training in legal terminology and/or criminal justice, and computer operations. One to two years practical experience in an office or legal environment, or any combination of education and experience that provides equivalent knowledge, skills and abilities.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
- Must be able to speak and understand the English language and to follow oral and written instruction
- Must possess the ability to function independently, have flexibility and the ability to work effectively with the general public and co-workers
- Must possess effective interpersonal and communication skills
- Ability to add, subtract, multiply, and divide
- Must possess the ability to make independent decisions when circumstances warrant such action
If you need assistance, please contact us at jobs@westmorelandcountypa.gov
Westmoreland County maintains a policy where qualified applicants are hired on the basis of fitness and merit without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information, or veteran status.Salary : $19