Purchasing Agent

Responsible for overseeing procurement activities and coordinating remote warehouse inventory while providing support to various company departments by assisting with job setup and cost tracking to ensure efficient project execution.

Job Description

ESSENTIAL DUTIES:

• Issue purchase orders and ensure the timely procurement of materials, supplies, and equipment
• Coordinate with vendors to track orders, manage delivery schedules, and resolve discrepancies
• Assist with vendor negotiations to improve pricing, terms, and service levels
• Monitor and manage remote warehouse inventory levels, reconcile part inventory and fuel inventory
• Ensure proper documentation and receipt of goods, including packing slips and invoices
• Manage vendor and subcontractor contracts, monitor terms and renewals, and ensure compliance with project specs and legal standards
• Review all equipment rental/lease agreements and input into lease management software
• Request, maintain, and provide certificates of insurance from subcontractors/to rental vendors
• Assist the bidding team with quotes or proposals from qualified vendors
• Collaborate with project managers and supervisors to assist with initial job setup
• Schedule materials and deliveries based on job timelines and location requirements
• Track and allocate costs to appropriate jobs and cost centers
• Collaborate with accounting on open purchase orders during the month-end process for accruals
• Create open commitment reports to help forecast project costs
• Assist with month-end and year-end closing activities, including journal entries and reconciliations
• Support internal and external audits by providing proper approvals and documentation
• Ensure compliance with GAAP, company policies, and regulatory requirements
• Identify and implement process improvements to increase efficiency within the business department
• Support operations with maintenance planning and creating work orders 
• Assist with purchase justifications and analyze market trends to identify cost-saving opportunities and make recommendations to leadership

OTHER DUTIES:

• Assist with other office and administrative functions as necessary
• Perform other duties as assigned
• Some travel may be required

KNOWLEDGE, SKILLS, AND ABILITIES:

• Must possess strong business acumen, communication, and problem-solving skills
• Strong procurement practices and strong organizational and planning skills
• Ability to manage multiple priorities in a fast-paced environment
• Basic knowledge of accounting principles and inventory
• Must be proficient in Microsoft Office Suite and have experience with data preparation
• Requires experience with ERP systems such as JDE or Oracle
• Ability to work collaboratively with internal teams and meet the needs of external parties

EDUCATION & EXPERIENCE:

• Requires a bachelor's degree in Business Administration, Accounting, or a related field plus two or more years of related experience

EEO Statement:

EEO/M/F/disability/veteran You must meet at least the specific minimum requirements listed above to be considered a qualified applicant.