Accounts Payable Coordinator & Accounting Assistant

Mitchell College seeks an AP Coordinator/Accounting Assistant who will be responsible for general accounting tasks including processing vendor payments, assisting with Payroll, recording bank transfers, basic reconciliation of general ledger accounts and providing general accounting assistance to the finance team.

AP duties

• Manage processing of all invoices - entering into the system, gaining approval, ensuring PO policies are followed, generating open invoice reports
• Set-up new vendors in Blackbaud as needed, manage w9 files
• Manage relationships with vendors, and resolve any issues or conflicts
• Process payments via paper check and ACH. Creation and upload positive pay file to bank united, and record ACH payments
• Address any exemptions from bank united
• Prepare annual 1099/1096s
• Manage Petty cash
• Maintain physical files including archiving at end of fiscal year
• Other standard AP office duties
  
  

Payroll duties

• Ensure timecards are approved
• Process employee reimbursements, and maintain logs
• Review all changes reported by HR
• Record TIAA payments
  
  

Accounting duties

• Purchase Requisitions for the Finance Department invoices
• Mining the system for tangible data to respond to inquires
• Assist in preparing financial reports and analyzing general ledger data.
• Assist with ensuring accuracy of financial information.
• Assistance in reconciliation of general ledger accounts
  
  

Key Skills/Knowledge

• Basic understanding of accounting principles and practices and GAAP.
• Proficient in Microsoft Office and accounting software.
• Analytical and problem-solving skills with ability to perform calculations and analyze financial data. Strong quantitative, problem solving, organizational and time management skills.
• Good communication and interpersonal skills- competence in professional effective communication both written and verbal.
• Strong interpersonal skills with the ability to effectively present information, respond to questions, and build rapport with employees, service providers, outside auditors, government agencies, students, parents, banks and vendors.
• Ability to work independently and as part of a team.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to exercise discretion with confidential information.
  
  

Education

• Bachelor's Degree in Accounting, Finance, or related Business Field (or Associates Degree with commensurate experience)
• Knowledge of Blackbaud (Financial Edge and Student Information Systems) or similar accounting system a plus.
  
  

Preferred Experience

• 2-3 years' experience in related field
• Entry level acceptable but must have prior work experience.
• Customer service-oriented experience
• Experience working with Blackbaud Financial Systems
• Experience in a public or higher education environment
  
  

This is a full-time, 12-month position FLSA non exempt position All are paid bi-weekly, and a 100% full-time appointment with regular College benefits.

Mitchell College is an Affirmative Action-Equal Opportunity Employer and does not discriminate in employment on the basis of race, color, religion, sex, national origin, ancestry, political affiliation, sexual orientation, gender identity or expression, marital status, disability and genetic information, age, membership in an employee organization or other non-merit factors.