What are the responsibilities and job description for the Administrative Assistant, Signal Kinetics position at MIT?
Posting Description
ADMINISTRATIVE ASSISTANT, SIGNAL KINETICS, Media Lab, to provide varied and complex administrative support to Professor Adib and the Signal Kinetics research group. Responsible for monitoring all financial activities for the research group, including working with the Media Lab Finance team regularly to review established budgets and spending, including reporting back to the group Director as needed; schedule PI and group calendars, including monitoring important deadlines. Meeting setup may include room reservations, catering, set up and clean up; maintain, update, and ensure the group’s team and project web pages are up to date; triage inquiries to facilitate communication between faculty, staff, students, member companies (shareholders), guest speakers, etc. This includes greeting visitors and helping to coordinate sponsor visits; attend daily/weekly lab meetings and events, occasionally outside standard work hours (for Asian member companies); assist with award reporting, such as drafting documents/forms using criteria from provided rubric and published technical papers from the research group 2-3 times per year; assist with coordinating standard event logistics for up to 2 events held at MIT with varied attendance from 30-85 people, webinar sessions and an occasional off-site event.
The full job description is available, here.
Job Requirements
REQUIRED: High School diploma or equivalent; three years of experience as an administrative assistant or related experience; flexibility and an aptitude for handling a wide variety of duties; ability to learn quickly and work with critical time demands; strong organizational skills; excellent verbal and written communications skills with demonstrated proficiency in English grammar and composition; advanced computer skills including proficiency with Macintosh computers and Microsoft Office (Word, Excel, PowerPoint), and GSuite programs. PREFERRED: Associate or bachelor’s degree; experience in website development and maintenance; and experience in writing grants/proposals.
This is a part-time position (20 hours/week) with a hybrid schedule. Prof. Adib prefers 9 am to 1 pm hours, on-site at MIT Mon, Weds, Fri or Mon, Thurs, Fri.
Application material must include a cover letter.