Executive Assistant to Managing Director

Executive Assistant to Managing Director

New York, NY | 5x in-office

A New York City–based asset management firm is seeking an experienced Executive Assistant to provide dedicated support to a senior Managing Director.

This role sits at the center of a fast-moving investment platform and requires a highly organized, anticipatory professional who can stay several steps ahead. The ideal candidate is confident supporting senior leadership in a demanding environment and excels at managing shifting priorities with precision and discretion.

Responsibilities include:

• Owning a complex, ever-changing calendar and resolving scheduling conflicts proactively
• Coordinating end-to-end domestic and international travel, including detailed itineraries
• Managing expense reporting with accuracy and timeliness
• Acting as a key liaison between the Managing Director and internal/external counterparts
• Anticipating needs and helping streamline daily priorities and workflow
• Preparing and refining presentations, memos, and other executive materials
• Supporting broader team coordination and handling special projects as needed

Qualifications:

• 5–10 years of Executive Assistant experience supporting senior executives, ideally within asset management, hedge funds, private equity, investment banking, or similar financial services environments
• Strong track record of managing high-volume calendars and complex travel logistics
• Excellent judgment, communication skills, and professional presence
• Highly organized with strong attention to detail and follow-through
• Comfortable operating in a high-pressure, fast-paced setting
• Strong proficiency in Microsoft Office Suite, especially Outlook, PowerPoint, Word, and Excel
• Discreet, reliable, and proactive approach to supporting senior leadership

This is a strong opportunity for an experienced Executive Assistant looking to step into a highly visible, trusted partnership role within a dynamic investment organization.