What are the responsibilities and job description for the Administrative Assistant - Private Investment Firm position at Mission Staffing?
Administrative Assistant - Greenwich, CT
A leading investment firm is seeking a bright, proactive, and polished Administrative Assistant to join its team in Greenwich. This is an excellent opportunity for an early-career professional or strong recent graduate who is eager to learn, take ownership, and build a career in a fast-paced professional environment.
The Administrative Assistant will provide a range of administrative and office support, with responsibilities spanning travel coordination, front-desk coverage, expenses and invoices, vendor and technology coordination, document management, and meeting logistics.
Responsibilities:
- Coordinate domestic and international travel arrangements, including flights, hotels, and ground transportation
- Provide front-desk coverage as needed, including greeting guests, answering phones, and coordinating deliveries
- Assist with processing expense reports, invoices, and other administrative paperwork
- Coordinate with vendors, building management, and IT partners to help resolve day-to-day office needs
- Maintain and organize documents, files, and other internal materials
- Assist with planning and logistics for annual meetings and other company events
- Help manage office supplies, deliveries, and general office organization
- Provide support with scheduling, correspondence, and other administrative tasks as needed
- Take ownership of ad hoc projects and responsibilities to help keep the office running smoothly
Qualifications:
- Bachelor's degree required
- Approximately 1–3 years of professional experience
- Excellent written and verbal communication skills
- Strong attention to detail and organizational skills
- Proficiency with Microsoft Office, including Outlook
- Professional, polished, and personable demeanor
- Highly proactive and comfortable taking initiative without needing constant direction
- Able to manage a variety of tasks and priorities with a positive, flexible attitude
- Quick learner who asks thoughtful questions and takes direction well
- Comfortable working in a fast-paced environment where priorities may shift
- Resilient and receptive to feedback, with a willingness to learn and grow
Location: Greenwich, CT
Schedule: Full-time, in-office
- Compensation: $55,000 - $65,000 base salary discretionary bonus and benefits
Salary : $55,000 - $70,000