Purchasing Agent

The Purchasing Agent independently performs procurement activities to source, negotiate, and purchase materials, equipment, and services in alignment with organizational requirements. This role prepares and processes purchase orders, maintains accurate procurement records, and collaborates closely with internal
teams and external suppliers to ensure timely delivery, cost efficiency, and adherence to quality standards.

Key Areas of Responsibility:
Procurement & Purchasing

• Initiates, prepares, processes, and verifies purchase orders in accordance with established guidelines to

meet required delivery dates.

• Secures the highest-quality materials at the most competitive price in the correct quantities.
• Reviews requisitions, solicits bids, and analyzes quotes and pricing proposals to determine fair and

reasonable pricing.

• Administers purchasing and contract data within applicable systems (e.g., Microsoft D365).
• Maintains and updates vendor files, records, and procurement documentation.

Supplier Management & Negotiation

• Researches and evaluates suppliers based on quality, pricing, reliability, service, and overall

performance.

• Negotiates and renegotiates terms, pricing, delivery schedules, and contract conditions to optimize

savings and service.

• Coordinates with suppliers to monitor order status, resolve delays, and manage changes, returns,

replacements, or credit arrangements.

• Conducts annual vendor feedback preparation and supports supplier performance reviews.

Cross-Functional Collaboration

• Works with internal stakeholders to determine product needs, specifications, and suitability.

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• Resolves product issues, including defective or unacceptable goods, by coordinating corrective actions

with staff and vendors.

• Supports inventory management as needed and contributes to continuous improvement activities,

including 5S standards.
Operations & Support

• Monitors shipments to ensure timely delivery and investigates shipment discrepancies.
• Reviews catalogs, online resources, and technical documentation (such as blueprints) to determine

appropriate products.

• Performs additional related duties as assigned.

Qualifications and Experience:
Knowledge, Skils and Abilities

• High School degree, diploma or a GED required.
• 3–5 years of related purchasing or supply chain experience.

Skills and Competencies

• Strong attention to detail and high accuracy in transactional work.
• Proficiency in Microsoft Office Suite (Word, Excel).
• Experience with ERP systems with a strong preference in Microsoft D365.
• Ability to maintain confidentiality and discretion.
• Ability to read and interpret blueprints and technical drawings.
• Strong communication skills, both written and verbal.
• Demonstrated ability to work independently and collaboratively.
• Highly organized with the ability to handle competing priorities and adapt to changing environments