What are the responsibilities and job description for the Executive Assistant position at Mira Vista Aviation?
Executive Assistant to Managing Partners
Irvine, California | On-site | Full-time
Mira Vista Aviation and AAC Jet operates at the highest level of private aviation, supporting high-net-worth clients and complex global operations with precision, discretion, and consistency.
This role is designed for someone who can operate as a true extension of leadership. You will work directly with the Managing Partners, supporting both strategic priorities and the daily cadence of a business that runs continuously.
Key Responsibilities
- Own and manage complex executive calendars across multiple time zones
- Coordinate meetings, travel, and shifting priorities with accuracy and speed
- Manage communication on behalf of executives with professionalism and clarity
- Prepare reports, presentations, and briefing materials
- Track and manage expenses and administrative workflows
- Support cross-functional coordination when needed
- Handle confidential information with a high level of discretion
- Create structure and organization in a fast-paced environment
Who You Are
- Highly organized and detail-oriented
- Proactive and able to anticipate needs before they arise
- Comfortable operating in a high-accountability environment
- Polished communicator, both written and verbal
- Able to shift priorities quickly without losing focus
- Self-directed and takes ownership of responsibilities
- Trustworthy and discreet
Experience and Skills
- Experience supporting senior executives or founders in a fast-paced environment
- Strong communication and organizational skills
- Proficiency with scheduling tools and modern office systems
- Experience managing expenses, reports, and executive coordination
- Aviation or luxury service experience is a plus
About Mira Vista Aviation & AAC Jet
Redefining aircraft management and private aviation through operational discipline, modern systems, and elevated service standards. We operate 24/7 and are committed to safety, transparency, and delivering a seamless client experience.
Application Instructions
Please email your resume to ea_careers@mvjet.com along with a brief summary of your experience. No phone inquiries.
Applications without relevant experience will not be considered.