What are the responsibilities and job description for the Administrative Assistant to the Assistant Principal position at Minuteman High School?

Minuteman High School is seeking an administrative assistant to the Assistant Principal.Major Responsibilities:

Manage morning attendance in Aspen for student absences, tardies, and dismissals.
Run the schools daily attendance report and email to school staff.
Send daily notifications home to parents based on students who are not accounted for.
Update attendance in Aspen throughout the day based upon late arrivals & dismissals.
Greet visitors at the main entrance and guide them to Security for official check in.
Assist the Director of Operations with keycard IDs and assist Security staff as needed.
Greet parents coming in to meet with Assistant Principal for student conferences.
Check in students sent, by teachers to the Assistant Principal's office for disciplinary reasons.
Contact guidance counselors, nurses, and teachers with student issues when necessary.
Communicate with Assistant Principal daily on any ongoing safety or disciplinary issues.
Communicate with transportation providers on early dismissals or schedule changes.
Process student & staff IDs.
Process parking tags for staff/students throughout the school year.
Maintain office materials and order supplies through appropriate purchase orders.
Alert maintenance department of any deliveries to the main entrance.
Multitask in a fast-paced environment with issues as they occur at the main entrance.
May perform other duties as assigned by the Assistant Principal.

Qualifications:

High School Diploma or GED required.
Three or more years of administrative or clerical experience, preferably in an educational or public sector setting.
Proficient skills with Microsoft 365 (including Word, Excel, and Outlook); familiarity with district software platforms such as: Aspen preferred.
Excellent organizational and problem-solving skills.
Strong written and verbal communication skills.
Superior customer-service orientation.

Additional Requirements:

This position includes but is not limited to: walking around the school, observing students while they work in their program areas, standing for periods, occasionally lifting and carrying items up to 50 pounds, reading documents, using a computer, listening and speaking, using office equipment, maintaining energy throughout the day, and handling stress effectively.

Terms of Employment:

Full-Time, 10-month position
Work year follows the District school calendar plus five (5) days before the start of the school year and five (5) days after the close of the school year.
Monday - Friday from 7:00AM - 3:00PM.

Effective Date of Employment:

Supervisor:

Compensation:

Salary : $43,000 - $54,000

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Administrative Assistant to the Assistant Principal