What are the responsibilities and job description for the Legal Secretary position at Mintzer Sarowitz Zeris & Willis PLLC?
Mintzer Sarowitz Zeris & Willis is seeking an experienced Insurance Defense Legal Secretary for our growing Philadelphia, Pennsylvania, practice. Candidates must be highly motivated with no less than eight (8) years’ experience in Pennsylvania Civil Litigation and Trial practice. The successful candidate will be a self-starter who can work independently and reliably with a busy caseload. You’ll work with friendly, collegial attorneys and staff in a family environment.
Legal Secretary Responsibilities:
- E-File Pleadings—This would include, prior to e-filing, proofreading the pleading, checking for formatting issues, and pulling exhibits. Once in PDF version, be sure to double-check to make sure all is in order before filing.
- Transcribing Dictation.
- Creating templates for court submissions, discovery requests, form correspondence, and standard motions.
- Supporting a minimum of two attorneys.
- Preparing cases for trial (compiling exhibits, complying with trial orders, etc.)
- Reviewing documents for time-sensitive information, adding new parties as needed, and updating our software system to reflect all updates/changes to documents.
- Maintain Attorney(s)’ Calendar.
- Calendaring, maintaining the electronic tickler system.
- Managing deadlines, profiling documents, and file maintenance/organization.
- Scheduling and confirming client meetings, depositions, hearings, and mediations.
- Billing attorney time.
- Saving all incoming and outgoing e-mails/e-services, including saving all attachments to e-mails in their appropriate folders.
- Arranging for service of joinder complaints and subpoenas for deposition and/or trial/arbitration attendance.
- Submitting vendor invoices for payment in accordance with carrier guidelines.
Legal Secretary Qualification:
- High School Diploma/GED or higher education.
- Prefer 3 to 5 years of third-party insurance defense experience.
- Knowledge of PracticeMaster and NetDocuments is a plus.
- Microsoft Office, Outlook Calendaring, and ECF Filing (State with Federal a plus)
- Experience working with carrier guidelines and carrier reporting/vendor requirements.
- Must be able to work in a high-volume caseload atmosphere.
- Must have excellent oral and communication skills.
- Must be a self-starter and work independently.
- Must be able to work in a team-oriented environment.
- Excellent organization skills, critical thinking skills, and ability to multitask.
Benefits:
- Medical, Dental, Vision, STD
- Life Insurance, 401K Retirement Plan
- Paid Time Off
- Competitive Salary
Come and join a supportive, team-centered firm where success and growth are cultivated and celebrated!
Mintzer Sarowitz Zeris & Willis is an equal-opportunity employer www.defensecounsel.com
Apply Today!