Facilities Services Storeroom/Purchasing Manager (Central Services Admin Specialist-Senior)

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Working Title:

Facilities Services Storeroom/Purchasing Manager (Central Services Admin Specialist-Senior)

Institution:

Winona State UniversityOffice & Admin Specialist Sr

Bargaining Unit / Union:

206: AFSCME - Clerical and Office

City:

Winona

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Unlimited

Salary Range:

$22.23 - $31.68

Job Description

1. Serve as the primary purchasing agent for a large, multifaceted Facilities Service Department Storeroom inventory.Develop, analyze, and revise inventory processes and procedures as needed for maintaining accuracy.Process, monitor and analyze all inventory transactions.Maintain up-to-date accounting of all activity and records in the inventory software budget.

• Enter purchase orders, inventory received and disperse information into Main Saver to maintain accurate records of inventory stock.
• Review and analyze activity records of inventory products.Determine if established order points meet current needs or are obsolete and adjust as needed.Adjust descriptions, minimum and maximums and label with location.
• Analyze usage trends of products and adjust.
• Contact vendors to obtain part numbers, pricing, availability, etc. prepare and process product orders, expedite as needed and record all purchasing requisitions.
• Order and receive all storeroom inventory and non-inventory products.
• If new inventory products are ordered, create and add an electronic record of the product in MainSaver.Records for current products are to be updated in MainSaver as well for accuracy.
• Print barcode inventory labels and all parts received with MainSaver inventory numbers and storeroom locations as needed to ensure all inventory is labeled properly.
• Create space in storeroom for new inventory products or stock current inventory products in the proper locations in the storeroom.Accuracy is critical as the storeroom is very large and a lot of time can be wasted looking for items not put in designated locations.
• Ensure storeroom is organized in a manner that is easy for employees to us

2. Serve as the primary agent to oversee purchasing processes and procedures for storeroom inventory and non-inventory products.

• Generate monthly Usage Report to determine cost centers to be charged for products dispersed from the storeroom.Electronically process chargebacks to various WSU department cost centers using cost allocations..
• Receive, reconcile and process credit card statements per Business Office timelines.Retain all necessary credit card records.
• Compare packing slips against product order to determine accuracy.Reconcile with vendor and/or freight carrier on damaged goods or shortage of shipment.
• Approve payments of invoices.
• Generate monthly Inventory Usage Reports to determine what cost centers need to be charged for products dispensed from the storeroom.Utilize the date in this report and analyze it for discrepancies.
• Other duties as assigned; includes, but not limited to, serving as back-up when CSAS Int., in the Facilities Services Receiving/Storeroom Department, is not available.

3. Serve as the primary contact for Mailroom services. Annually encumber funds for Mailroom operations, manage purchase orders to meet the needs to process multi-faceted mailing options.

• Oversee mailroom operations to receive, deliver and process mail for the WSU campus.Analyze cost options for USPS, Fed Ex and UPS.
• Monitor and evaluate expenses, budget balances, and paperwork on each annual open purchase order.
• Encumber and maintain purchase orders to cover cost of mail expenditures for the fiscal year.Record transactions, approve and process invoices for payments, close purchase orders at the end of the fiscal year.
• Perform chargebacks for postage and shipping charges to various WSU department cost centers using MnSCU ISRS accounting system.
• Perform other duties as assigned to ensure the smooth functioning of the department and maintain the reputation of the organization as a viable business partner.

Salary Range: $22.23-$30.09/hour; commensurate with qualifications and experience

Minimum Qualifications

• Math-Sufficient to add, subtract, multiply and divide when working with budgets.
• Typing Keyboarding(40WPM)-Sufficient to draft correspondence for the department
• Data Entry Performance-Sufficient to enter budget and inventory information into ISRS and databases utilized.
• Communication Skills-sufficient to communicate with customers of the department via email and in person,
• Word Processing-sufficient to draft correspondence for the department
• Spreadsheets-sufficient to enter budget information into databases and manipulate the data
• Bookkeeping-sufficient to monitor the department budgets and make recommendations on discrepancies
• Customer Service Skills-sufficient to serve as a representative for the department and greet customers
• Lead Work Skills-sufficient to provide daily work to the students in the office and other members of campus of department timelines
• Development of Administrative and Programmatic Procedures-sufficient to continually monitor processes for the department and make suggestions for procedure modification
• Driver's License-Sufficient to drive the University owned vehicles as needed to deliver mail and packages to the different buildings on campus.
• Ability to be Forklift Certified and operate the forklift and other warehouse equipment such as a pallet jack.
• Ability to bend, stoop, lift crouch, push/pull and stand for long periods of time to handle physical tasks such as stocking, retrieving and moving materials and supplies
• Ability to climb and squat on occasional basis
• Ability to move across campus on a daily basis.
• Ability to lift 50lb packages on a regular basis, ability to lift 80lbs occasionally, and 105 lbs with assistance occasionally.
• Ability to work in adverse weather conditions such as heat, cold, rain, wind and snow.
  

Preferred Qualification

• Ability to demonstrate excellent human relations, oral and written communication and customer service skills sufficient to serve the campus community as a representative of the department.
• Ability to demonstrate a high degree of critical thinking and problem-solving skills sufficient to identify time sensitive issues and bring to resolution.
• Ability to demonstrate strong organizational and time management skills to exercise sound judgement.
• Experience in a professional office setting and knowledge of office practices and principals sufficient to establish deadlines, design workflow, and assign work so that all services are provided in a cost effective manner.
• Experience working with budgets and cost allocation.
• Demonstrated high degree of attention to detail.
• Demonstrated ability to work in a fast-paced environment and multi-task.
• Demonstrated ability to be a self-starter and work independently.
• Excellent knowledge of Microsoft Office Products (Word, Excel, Outlook) and the Internet to search and order online.
• Knowledge of Federal and State postal regulations sufficient to process all types of mail.Knowledge of USPS, UPS and FedEx and other delivery company procedures.
• Ability to work in an environment with multiple interruptions and be flexible enough to accept interruptions and remain professional.
• In depth knowledge of automated and manual inventory stores practices and management.
• Diverse knowledge of maintenance and industrial parts, supplies, and materials.
  

Other Requirements

1. Thesuccessfulcandidatemustbeabletolawfullyaccept employmentintheUnitedStatesby the day employment begins. The University regrets that we are unable to offer H1-B sponsorship at this time

2. A complete online application will include the following:

• A cover letter that addresses the qualifications listed previously
• Current Curriculum Vitae / Resume
  

Posting Information:

Application Deadline: May 28, 2026

Appointment Date: July 8, 2026

Primary Location: Winona, MN

Type of Appointment: Probationary

Work Shift (Hours / Days of work) Monday-Friday; 7:00am-3:30pm

Telework (Yes/No) No

About Winona State University

Winona State has the #1 Student Success Rate in the Minnesota State System with 96.97 percent of WSU graduates being hired in a field related to their degree. U.S. News recognized Winona State as having top-ranking undergraduate programs in nursing, engineering, psychology, business, and computer science. With campuses in both Winona and Rochester, Winona State offers the best of both worlds. Widely known for its stunning natural setting, the Winona campus is nestled between picturesque bluffs and the Mississippi River - meaning rock climbing, paddle-boarding, hiking, and kayaking are within a mile of campus. WSU's Rochester campus is located in Minnesota's third largest city - a dynamic hub for industry, arts, and culture, and consistently ranked as one of the best places to live in the U.S. Winona State University's mission is to enhance the intellectual, social, cultural and economic vitality of the people and communities we serve: a community of learners improving our world. For more information, visit winona.edu.

Employment for this position is covered by the collective bargaining agreement for American Federation of State, County and Municipal Employees (AFSCME) which can be found at https://www.minnstate.edu/system/working/relations.html

Notice: In accordance with Minnesota State policy, employees driving on university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a motor vehicle records check. The Winona State University Annual Security and Fire Safety Report is available for your review. This report is required by federal law and contains policy statements and crime statistics for the University. The policy statements address the school's policies, procedures, and programs concerning safety and security. Three years' worth of statistics are included for certain types of crimes that were reported to have occurred on-campus, or in other University affiliated locations. This report is available online at https://www.winona.edu/about/safety-security/. You may also request a paper copy from University Security by emailing security@winona.edu.

Winona State University is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

The University provides reasonable accommodations to qualified individuals with disabilities upon request.

A member of the Minnesota State Colleges and Universities System. A community of learners improving our world!

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:

07-01-2026

Position End Date:

Open Date:

05-13-2026

Close Date:

05-13-2026

Posting Contact Name:

Robin M Delong

Posting Contact Email:

rdelong@winona.edu

Salary : $22 - $32