What are the responsibilities and job description for the Data Management Assistant - Office & Administrative Specialist Sr position at Minnesota Department of Transportation?
Working Title: Data Management Assistant - Office & Admin Specialist Sr
Job Class: Office and Administrative Specialist, Senior
Agency: Transportation Dept
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position is located at district headquarters in Roseville and has the flexibility to work in the office or a hybrid schedule that includes in office and teleworking time. If working a hybrid schedule, the incumbent will be required to make a telework arrangement with their supervisor. The incumbent will be expected to work in the office as determined by policy and discussion with their supervisor.
Join the Metro District’s Traffic Engineering team and contribute to MnDOT’s mission of connecting and serving all people through a safe, equitable, and sustainable transportation system. We are seeking a detail-oriented individual for a full-time Office & Administrative Senior position. This position provides essential administrative and data management support to help the Traffic Engineering unit operate smoothly and efficiently. Key responsibilities include document and data management, access authority and workstation coordination, customer relations, and supporting updates to the Transportation Asset Management System (TAMS). Excellent organizational skills, attention to detail, and technological proficiency will be important to successfully work with staff and engage with customers.
Responsibilities include, but are not limited to:
Minimum Qualifications
It is our policy that the successful candidate pass a background check prior to employment. The background check may consist of the following components:
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Christina Sans Crainte at christina.sanscrainte@state.mn.us or 651-234-7424.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Christina Sans Crainte at christina.sanscrainte@state.mn.us.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
The Minnesota Department of Transportation (MnDOT) encourages participation in all its programs, services and activities and does not discriminate against qualified applicants with disabilities. Anyone who believes they may need a reasonable accommodation in order to fully participate in the job application, interview or selection processes may contact any agency official with whom applicant has contact in the processing of their employment application to request an accommodation. Applicants may also contact the MnDOT Affirmative Action office to request an accommodation by: E-mail: ADArequest.dot@state.mn.us; or by calling Janet Miller at 651/366-4720; or using MN Relay 711.
The MnDOT Reasonable Accommodation policy can be found at: http://www.dot.state.mn.us/policy/hr/hr009.html.
Job Class: Office and Administrative Specialist, Senior
Agency: Transportation Dept
- Job ID: 93391
- Location: Roseville
- Telework Eligible: Yes
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers
- Date Posted: 04/08/2026
- Closing Date: 04/21/2026
- Hiring Agency/Seniority Unit: Transportation Dept / DOT-Metro-Central Off-AFSCME
- Division/Unit: Metro / Traffic Engineering
- Work Shift/Work Hours: Day Shift
- Days of Work: Monday - Friday
- Travel Required: No
- Salary Range: $22.23 - $30.09 / hourly; $46,416 - $62,827 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: Metro / Traffic Engineering
- FLSA Status: Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities: Yes
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position is located at district headquarters in Roseville and has the flexibility to work in the office or a hybrid schedule that includes in office and teleworking time. If working a hybrid schedule, the incumbent will be required to make a telework arrangement with their supervisor. The incumbent will be expected to work in the office as determined by policy and discussion with their supervisor.
Join the Metro District’s Traffic Engineering team and contribute to MnDOT’s mission of connecting and serving all people through a safe, equitable, and sustainable transportation system. We are seeking a detail-oriented individual for a full-time Office & Administrative Senior position. This position provides essential administrative and data management support to help the Traffic Engineering unit operate smoothly and efficiently. Key responsibilities include document and data management, access authority and workstation coordination, customer relations, and supporting updates to the Transportation Asset Management System (TAMS). Excellent organizational skills, attention to detail, and technological proficiency will be important to successfully work with staff and engage with customers.
Responsibilities include, but are not limited to:
- Data management to include monitoring and maintaining data and documents for departments within Traffic Engineering at Metro District.
- Data technology to include coordinating software access, employee workstation setups, submitting computer builds and tracking computer replacements.
- Customer relations to include purchase order requests and helping with special office projects
Minimum Qualifications
- Data entry skills sufficient to maintain accurate records and reports
- Knowledge of document and/or records management systems sufficient to store, categorize, and retrieve electronic files
- Ability to communicate effectively with internal and external customers
- Skills in using spreadsheet software applications, such as Microsoft Excel, to enter, compile, store, and retrieve data in a variety of reports
- Experience with Electronic Document Management Systems (eDOCS)
- Demonstrated organizational skills and the ability to manage multiple projects of varying size and complexity.
It is our policy that the successful candidate pass a background check prior to employment. The background check may consist of the following components:
- SEMA4 Records Check/employment verification
- Criminal History Check
- Employment Reference Check
- Education/License Verification
- Driver’s License Verification
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Christina Sans Crainte at christina.sanscrainte@state.mn.us or 651-234-7424.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Christina Sans Crainte at christina.sanscrainte@state.mn.us.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
- Training, classes, and professional development
- Tuition reimbursement
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
The Minnesota Department of Transportation (MnDOT) encourages participation in all its programs, services and activities and does not discriminate against qualified applicants with disabilities. Anyone who believes they may need a reasonable accommodation in order to fully participate in the job application, interview or selection processes may contact any agency official with whom applicant has contact in the processing of their employment application to request an accommodation. Applicants may also contact the MnDOT Affirmative Action office to request an accommodation by: E-mail: ADArequest.dot@state.mn.us; or by calling Janet Miller at 651/366-4720; or using MN Relay 711.
The MnDOT Reasonable Accommodation policy can be found at: http://www.dot.state.mn.us/policy/hr/hr009.html.
Salary : $46,416 - $62,827