What are the responsibilities and job description for the Operations Coordinator position at Minizfigs?
Operations Coordinator / Production Coordinator
Minizfigs – Onalaska, WI
Full-Time | In-House (No Remote Work)
Minizfigs is a fast-growing product company that designs and manufactures custom building toy sets for major retailers across the United States. We work with national retail accounts, vendors worldwide, freight partners and internal creative teams to bring products from concept to store shelves.
We are looking for an organized, proactive Operations Coordinator / Production Coordinator to help manage the day-to-day execution behind our products, shipments, timelines, and vendor coordination.
This is NOT a passive admin role. We are looking for someone who can own tasks, follow through, stay ahead of issues, and help keep projects moving across multiple departments and partners.
This is an in-house position based in Onalaska, Wisconsin. Remote work is not available for this role.
Responsibilities
- Coordinate timelines and communication between factories, inspectors, freight forwarders, and internal teams
- Track production schedules and shipment milestones
- Book and coordinate ocean freight and domestic shipments
- Prepare and organize shipping documentation and project paperwork
- Coordinate inspections and testing
- Follow up on open items to ensure deadlines are met
- Maintain project tracking systems and status updates
- Assist with inventory, carton, pallet, and shipping information management
- Help ensure retailer requirements and deadlines are properly executed
- Support ongoing operational improvements as the company grows
Qualifications
- Highly organized with strong attention to detail
- Strong communication and follow-up skills
- Comfortable managing multiple projects and deadlines simultaneously
- Self-motivated and proactive
- Able to identify issues before they become problems
- Strong computer and administrative skills
- Experience with logistics, operations, shipping coordination, supply chain, or project coordination preferred
- Experience with MacOS, ClickUp or other CRM, Microsoft Office, or similar systems required
- Experience working with manufacturing or freight coordination is a plus
Additional Responsibilities
Because we are a growing company, this role may also assist in other operational areas as needed depending on active projects, shipments, and business priorities. Additional responsibilities may occasionally include:
- Assisting with warehouse organization, labeling, cleanup, and shipment preparation
- Opening, organizing, and checking incoming product shipments
- Assisting with product quality control and test builds
- Providing basic product information and materials to sales representatives
- Organizing product images, sell sheets, and specification documents
- Assisting with scheduling and calendar coordination
- Supporting internal team task coordination and follow-up
- Helping maintain organized operational systems and workflows across the company
The ideal candidate is adaptable, detail-oriented, and comfortable supporting multiple areas of a fast-growing business when needed.
What We’re Looking For
The right person for this role is:
- detail obsessed
- reliable
- highly organized
- calm under pressure
- proactive instead of reactive
- comfortable communicating with vendors and partners
- able to keep projects moving without constant oversight
You do not need to know the building toy industry specifically, but you must be comfortable learning fast and handling a fast-moving environment with many moving parts.
Minizfigs is a drug-free workplace. Pre-employment drug screening may be required.
Schedule
- Monday–Friday
- Full-time
- In-person only
Location - Onalaska, WI
To Apply Please submit:
- Resume
- Relevant experience
- Any examples of organizational/project coordination experience that may apply
Pay: $26.00 - $32.00 per hour
Benefits:
- Employee discount
- Health savings account
- Paid time off
Application Question(s):
- Describe your favorite toy and why?
Shift availability:
- Day Shift (Required)
Work Location: In person
Salary : $26 - $32