What are the responsibilities and job description for the Recruitment Coordinator position at Mindlance?
Title: Recruiting Coordinator
Duration: 6 months
Location: New York, NY (Onsite)
As a Recruiting Coordinator, you’ll play a critical role in supporting the end-to-end recruiting process by coordinating interviews, managing scheduling logistics, maintaining recruiting systems, and ensuring a seamless experience for candidates and stakeholders. You’ll also have the opportunity to explore and adopt new tools and AI-enabled solutions that help streamline processes and enhance efficiency across Talent Acquisition.
What You’ll Do
- Coordinate and schedule interviews across multiple teams, calendars, and time zones
- Serve as a primary point of contact for candidates throughout the interview process
- Ensure an exceptional candidate experience through timely communication and attention to detail
- Support recruiters and hiring managers with interview logistics, scheduling changes, and process coordination, including offer letters
- Maintain accurate candidate and interview data within applicant tracking systems and recruiting platforms
- Assist with recruiting operations, reporting, documentation, and process improvements
- Partner with Talent Acquisition and cross-functional teams to support hiring initiatives and recruiting events
- Help identify opportunities to improve efficiency through automation, AI tools, and process optimization
- Stay curious about emerging recruiting technologies and contribute ideas that enhance team effectiveness and candidate experience
What We’re Looking For
- Strong organizational skills with the ability to manage multiple priorities simultaneously
- Excellent communication and interpersonal skills
- Detail-oriented with strong follow-through and problem-solving abilities
- Ability to work collaboratively in a fast-paced, team-oriented environment
- Comfort learning new systems, technologies, and digital tools
- Interest in AI, automation, and innovative ways of working within Talent Acquisition
- Experience supporting recruiting, HR, scheduling, coordination, customer service, or administrative functions preferred
- Familiarity with applicant tracking systems, calendar management, and virtual meeting platforms is a plus
“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”