Project Coordinator

Position: Project Coordinator/Process Manager

Location: Richmond, VA (Hybrid)

Duration: 12 Months (possible extensions)

Job Description:

We are seeking a detail-oriented and proactive Project Coordinator/Process Manager to support project execution, streamline processes, and ensure effective collaboration across teams. This role requires strong organizational skills, clear communication, and the confidence to challenge timelines or deliverables when needed to maintain quality and efficiency.

Key Responsibilities:

• Coordinate project activities, timelines, and deliverables to ensure smooth execution
• Manage and improve internal processes to enhance efficiency and consistency
• Create, maintain, and update project documentation, process flows, and reports
• Act as a central point of communication between stakeholders, teams, and leadership
• Track action items, dependencies, and risks, and follow up to ensure closure
• Push back constructively on teams when requirements, timelines, or quality standards are at risk
• Facilitate meetings, capture minutes, and ensure alignment on next steps
• Support change management and ensure processes are followed across teams

Required Skills & Qualifications:

• Strong attention to detail with a focus on accuracy and quality
• Excellent documentation skills, including SOPs, process maps, and status reports
• Clear and effective verbal and written communication skills
• Ability to collaborate effectively with cross-functional teams
• Confident in providing constructive pushback and managing stakeholder expectations
• Strong organizational and time-management skills
• Ability to manage multiple priorities in a fast-paced environment.

Preferred Qualifications:

• Experience in project coordination, process management, or operations roles
• Familiarity with project management tools (e.g., Jira, Confluence, Asana, MS Project)
• Experience working in cross-functional or matrixed team environments.

What We’re Looking For:

• A team player with a collaborative mindset
• Someone who can balance diplomacy with assertiveness
• A process-driven individual who thrives on clarity, structure, and accountability.

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”