What are the responsibilities and job description for the Executive Assistant position at Mimecast?
Join Mimecast as an Executive Assistant, supporting the SVP of North America Sales and the SVP of Revenue Operations. This is a high-visibility role where you’ll be an essential partner to the leadership team, ensuring smooth daily operations in a fast-paced, innovative environment.
What You’ll Do
Belonging at Mimecast
Cybersecurity is a community effort. That’s why we’re committed to building an inclusive, diverse community that celebrates and welcomes everyone – unless they’re a cybercriminal, of course.
We’re proud to be an Equal Opportunity and Affirmative Action Employer, and we’d encourage you to join us whatever your background. We particularly welcome applicants from traditionally underrepresented groups.
We consider everyone equally: your race, age, religion, sexual orientation, gender identity, ability, marital status, nationality, or any other protected characteristic won’t affect your application.
If you require any adjustments or accommodations due to a disability, or any other reason that may help you in your interview process, please let us know by emailing careers@mimecast.com.
Due to certain obligations to our customers, an offer of employment will be subject to your successful completion of applicable background checks, conducted in accordance with local law.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.
What You’ll Do
- Calendar & Meeting Management: Manage complex calendars, prioritize meetings, and coordinate appointments, conferences, and team offsites. Prepare agendas, manage presenters, and track action items.
- Travel & Logistics: Arrange domestic and international travel, ensuring efficient itineraries and compliance with policies.
- Expense & Procurement Support: Prepare and reconcile expense reports (Concur), manage invoices, and oversee office supply procurement.
- Onboarding Coordination: Facilitate onboarding for new sales leaders, including scheduling, IT setup, and workspace arrangements.
- Presentation & Documentation: Create and edit presentations, reports, and other materials while handling sensitive information with discretion.
- Business Operations: Maintain organization charts, track hiring activities, and respond to routine information requests.
- Systems & Technical Support: Utilize tools like Salesforce, Microsoft Office Suite, and OneDrive to streamline operations.
- Stakeholder Engagement: Act as a trusted liaison across all levels of the organization and with external partners.
- Project & Event Coordination: Manage special projects and events, ensuring seamless execution.
- Team Collaboration: Work closely with Sales, HR, Legal, and Finance teams to support business objectives.
- Experience: Extensive experience as an EA supporting senior leadership in a fast-paced environment.
- Education: Bachelor’s degree preferred.
- Technical Skills: Proficiency in Microsoft Office Suite, Concur, NetSuite, Salesforce, and virtual meeting platforms.
- Organizational Skills: Highly organized, detail-oriented, and able to manage multiple priorities under tight deadlines.
- Communication: Strong written, verbal, and interpersonal skills with a proactive, customer-focused approach.
- Professionalism: Ability to handle confidential information with discretion and adapt to changing situations.
- Teamwork: Proven ability to build strong relationships and collaborate effectively in a dynamic environment.
Belonging at Mimecast
Cybersecurity is a community effort. That’s why we’re committed to building an inclusive, diverse community that celebrates and welcomes everyone – unless they’re a cybercriminal, of course.
We’re proud to be an Equal Opportunity and Affirmative Action Employer, and we’d encourage you to join us whatever your background. We particularly welcome applicants from traditionally underrepresented groups.
We consider everyone equally: your race, age, religion, sexual orientation, gender identity, ability, marital status, nationality, or any other protected characteristic won’t affect your application.
If you require any adjustments or accommodations due to a disability, or any other reason that may help you in your interview process, please let us know by emailing careers@mimecast.com.
Due to certain obligations to our customers, an offer of employment will be subject to your successful completion of applicable background checks, conducted in accordance with local law.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.
Salary : $80,000 - $120,000