Gym Scheduling & Events Coordinator

Who We Are: Working for social justice since 1853, the Milwaukee Turners (c3) are the oldest civic group in the city, dedicated to strengthening our community based on the ideal of a “Sound Mind in a Sound Body.” Our guiding principles are “Liberty against all oppression; Tolerance against all fanaticism; Reason against all superstition; and Justice against all exploitation.” We seek to be the embodiment of a diverse community in practice that confronts injustice; and fosters wellness, community restoration, and civic empowerment to advance the residents of Milwaukee and its neighbors.We have a rich history of civic engagement - we provided the bodyguards for Lincoln during his inauguration, were the first secular group in Wisconsin to ban nazis as members, and held early debates for women’s suffrage and the 8-hour workday in our halls. All three of Milwaukee’s socialist mayors were Turners. We offer nonpartisan civic, cultural and educational programs, such as the Vel Phillips Forum, and teach gymnastics and physical fitness from our nationally designated historic landmark, Turner Hall. Membership is incredibly and intentionally diverse, reflective of the community we serve. Under new leadership and with an increasingly diverse board, our membership has increased from around 70 members to about 700 members from across Milwaukee over the past year. We partner with other local community organizations to host mutual aid events, diaper drives, blood drives, along with children and family classes. Our building contains a 1,000 person concert hall, a 5,200 square foot gymnasium, an 8,200 square foot restaurant space, meeting rooms, and historic artwork.

Position Summary: In alignment with the Milwaukee Turners’ commitment to “Sound Minds in Sound Bodies,” the Gym Scheduling and Events Coordinator will organize scheduling of gym programming across teams, assist with planning events in the gym, and assign gym staff to shifts in the gym. This role will also assist with Gymnasium operations, cleaning, and maintenance; which includes: rock climbing, gymnastics, strength and fitness training, and various free & low-cost wellness programs open to all. They will work collaboratively with the gymnastics, climbing, and program staff to schedule climbing classes, gymnastics classes, Community Wellness classes and events, and other events and group bookings. This role is responsible for working with the gym’s staff and leadership to plan and maintain schedules of shifts for gym staff; ensure communication with staff and the public about closures and changes to hours; ensuring a meaningful time for gym users; gym cleanliness; and safety. They will assist with planning and executing annual gym-sponsored events, including the Dry Tool Competition and National Get Outdoors Day, and be present as an on-site coordinator during these events.

They will report to the Climbing Coordinator, and collaborate closely with the Gymnastics Coordinator, and Community Wellness Coordinator. 

Part-time; paid hourly.

Primary Responsibilities: 

Scheduling - 25% of work time:

• Work closely and collaboratively with the gymnastics, climbing, and program staff to coordinate scheduling of programming in the gym, including climbing and gymnastics classes, Community Wellness classes and events, and other events and group bookings.
• Work with gym staff and gym leadership to plan and maintain shift schedules.
• Assist the Facilities Manager on scheduling planned maintenance in the gym by sharing updated calendars and schedules when necessary. 
• Maintain internal calendars showing gym staff shifts.

Event Planning & Services - 30% of work time:

• Communicate with gym staff, office staff, potential guests, partners, and the public to determine times for programs and rentals; provide information about the Milwaukee Turners parking lot.
• Assist with planning and executing annual gym-sponsored events, including the Dry Tool Competition and National Get Outdoors Day; be present as an on-site coordinator during these events.
• Coordinate with the Sound Mind team and other staff in coordinating and scheduling cross-program events for partner organizations, and the public when necessary.
• Work shifts to staff group bookings and other events.
• Setting up rooms for events, picking up flyers and running work-related errands, tabling at partner events, etc. 
• Assist with promotion, marketing, and tours of Turner Gym.
• Represent the mission and interests of the Milwaukee Turners, including attending offsite events as a representative of Milwaukee Turners at partner and public events. Work to support Gym and other wellness programming across the organization, and look for opportunities to collaborate and cooperate across other Milwaukee Turners programs.

Social Media & Public Relations - 20% of work time:

• Assist the Executive Director, Climbing Program Coordinator, and Gymnastics Coordinator in determining hours changes, and closures when necessary; assist staff in communicating this information to the public. 
• Maintain internal and public-facing calendars showing events and programs in the gym.
• When in the gym, serve as an ambassador for the Milwaukee Turners organization and programming, including promoting Milwaukee Turners membership and events.
• Create and post content showcasing activities, classes and programs in the gym  on the Milwaukee Turners’ social media accounts, Turners’ website, flyers, and other mixed media materials.
• Develop and maintain relationships with other community organizations that visit the gym who share the Milwaukee Turners’ mission and values.

Staffing the Climbing Gym - (1-2 shifts per week, depending on need)

• Represent the values and principles of the Milwaukee Turners to community wellness partners, participants, and service providers. 
• Embrace a non-competitive, affirming philosophy on health and wellness.
• Provide exemplary customer service for gym users, community members, and groups.
• Foster a welcoming environment through greeting all visitors and assisting guests in a cheerful, helpful, and attentive manner.
• Guide Service Providers and participants in executing programs in accordance with the Milwaukee Turners values and principles.
• Attention to participants’ identities and lived experience; including race, ethnicity, gender, sexual identity, disability, and experiences with the criminal legal system. 
• Lead staff and Service Providers to implement and model consent practices and positive/neutral language around health and bodies.
• Administer, collect, and document sign-in sheets, waivers and other required data and paperwork from participants. 
• Maintain data security and privacy in accordance with Milwaukee Turners’ policies.
• Check in and register gym users and process payments and memberships using Milwaukee Turners’ CRMs (Customer Relationship Management) platforms.
• Complete listed opening and closing procedures as designated (daily or periodically).
• Meet Gym Safety and Cleanliness Minimum Essential Standards (in office)  
• Maintain situational awareness and ensure guests are engaged and safe. 
• Monitoring that guests remain in gym designated areas and are not wandering into restricted building locations.
• Maintain knowledge of basic de-escalation techniques (training provided).
• Maintain general knowledge of all program areas in the gym (rock climbing, gymnastics, weight room, and Community Wellness programs).
• Inform participants of Turner Hall Gym amenities, classes and rules; enforce rules as necessary. 
• Inform participants and visitors of Turner policies and procedures such as gender neutral bathrooms/changing rooms, or returning equipment.
• Instruct participants in how to use climbing or strength training equipment safely with proper technique. 
• Assist with routesetting as assigned.
• Maintain a clean and safe gym environment.
• Assist with cleaning gym equipment and alerting staff of maintenance issues. 
• Collect contact information from participants who want Turner memberships and provide information to administrative staff in a timely manner.
• Identify potential safety and training concerns; mitigate potential safety concerns where possible and communicate potential safety and training concerns to the Facilities Manager, leadership, and gym leadership as necessary and in a timely manner.
• Assist Climbing Coordinator and other staff in leading classes or groups for partner organizations and the public when necessary.

Knowledge, proficiencies, skills, abilities and other characteristics:

• Handle a work environment where you will need to to sit and type, assist with gym equipment, and carry boxes up to 30lbs.
• Staff will not use alcohol or recreational drugs/substances while working. Nicotine or tobacco products may be used outside the building on breaks.
• First Aid & CPR certified preferred; readiness to become First Aid & CPR certified desired.
• Experience in Event Planning and/or Gym Management highly preferred; knowledge of indoor rock climbing and/or indoor ice climbing highly desired.

This role is part-time at 20 hours per week; $20 per hour. Benefits include: 9 paid holidays, free parking, and eligibility to opt in to a retirement savings plan, with matching contributions of up to 3% of your earnings (employees must be at or over the age of 18, and be employed by Milwaukee Turners for 3 months).

We value a diverse workforce and an inclusive culture. The Milwaukee Turners encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status, and record of arrest or conviction.