What are the responsibilities and job description for the HR Operations Specialist position at Miller Valentine?
OUR CULTURE & VALUES
We are open and HONEST. Our relationships are built on trust and thrive on communication.
We hold ourselves and each other ACCOUNTABLE; united by our commitment to the team and to the customer.
We are people on the front lines, ensuring the SAFETY of our teammates and the success of every project.
We are building a place where ideas are born; diversity is celebrated, and CONTINUOUS IMPROVEMENT is the only path.
We are PASSIONATE. About our work. About having fun. And about becoming a better, smarter, stronger version of ourselves.
RESPONSIBILITIES
Taxes
- Register for new tax jurisdictions as needed
- Maintain current tax accounts (school, local, state, SUI, etc.)
- Research and process tax corrections and amendments
- Serve as primary point of contact for multi-state workers’ compensation, including coding, projections, and reconciliation
Retirement/401(k)
- Audit participant loans and deferral changes for accuracy and compliance
- Prepare and manage the annual 401(k) census
- Coordinate annual nondiscrimination testing (NDT)
- Manage/assist with the 401(k) plan audit and support external auditors
- Maintain Fidelity PSW database and records
- Process owners’ 401(k) monthly uploads and funding
Workers’ Compensation
- Complete the annual workers’ compensation true-up
- Manage installment payments and maintain documentation
Payroll & Time and Attendance
- Manage time and attendance processes, systems, communications, and controls
- Maintain ADP database integrity, including updates and audits
- Create and distribute ADP/payroll reporting
- Serve as backup for end-to-end payroll processing
- Prepare payroll projections and forecasting
- Respond to burden rate requests
- Assist with maintaining the budget file (salary changes, benefit changes, etc.)
- Audit and finalize new hires in ADP
- Maintain Viewpoint and Vista Portal data related to HR/payroll
- Upload weekly payroll GLs and maintain GL settings in ADP
- Process owners’ guaranteed payments
- Coordinate PSP annual bonus payroll run
- Manage/assist with annual salary adjustments
- Administer employee referral and service award payments
- Process garnishments and child support orders in compliance with regulations
Billing
- Process ADP invoice payments
- Process HireRight payments
- Reconcile and process monthly benefits payments
Benefits
- Assist with annual open enrollment, qualifying events, and benefit changes
- Serve as primary point of contact for associate benefit questions, ensuring timely, accurate support
Compliance
- Prepare and file annual reports: W-2, 1095, EEO-1, VETS-100, AAP, and 5500s
- Monitor and support Labor & Hour compliance (FLSA).
- Conduct routine internal audits, including I-9 compliance and related documentation
QUALIFICATIONS & EXPERIENCE
- 5 years of HR operations, payroll, or benefits administration experience; construction or multi-state experience a plus
- Working knowledge of payroll and HRIS systems; ADP experience strongly preferred
- Familiarity with multi-state taxes, SUI, garnishments, and workers’ compensation practices
- Experience with 401(k) plan administration, annual census, and NDT; exposure to plan audits preferred
- Strong Excel skills and comfort with reporting, reconciliations, and GL uploads
- Proven ability to manage sensitive data with discretion and maintain data integrity
- Associate’s or Bachelor’s degree in Business, HR, Accounting, or related field preferred; relevant certifications (e.g., FPC/CPP, SHRM-CP) are a plus
BENEFITS
- 401(k) with company match
- Zero out of pocket cost insurance plans
- Medical
- Dental
- Vision
- LAD&D
- Short and Long term Disability
- PTO
- Wellbeing Days
- Cell Phone Reimbursement
EEO STATEMENT
Miller Valentine is proud to be an Equal Opportunity Employer. We are committed to providing an experience free from discrimination of race, color, religion, sex, national origin, age, disability, genetic information, marital status, veteran status, or other characteristics in accordance with and as protected by all applicable laws. We empower our people, trust their talents, and believe that each individual brings in new energy and influence. Everyone's ideas matter and can make a difference. You are encouraged to read more about our commitment to diversity and inclusion on our website.
Miller Valentine is a drug free workplace. Drug / alcohol and criminal background screens are a condition of employment.