Human Resources Coordinator

It’s more than just numbers.

Miller Kaplan is a different kind of CPA firm; we believe in building a legacy—yours. We want to give our clients the very best, and we understand that begins with helping our employees be their best through professional mentorship, life-work integration, and a sense of community. That starts with you!

Job Summary

The HR Coordinator is responsible for providing logistical, administrative, and general support to the People & Culture (HR) team. The position requires strong research, communication, interpersonal, and organizational skills to support core HR functions. The position will regularly interface with employees, leaders, and HR vendors/service providers. This individual will play a critical and operational role in supporting the day-to-day management of People & Culture programs, processes, and initiatives.

Supervisory Responsibilities

• None.
  
  

Duties/Responsibilities

• Assist in HR reporting and data analysis.
• Check on background check, MVR, and drug screen results and communicate issues with in-progress candidates to the appropriate recruiter until all screening results have been received.
• Coordinate and lead new hire orientation to help support the onboarding process.
• Conduct and coordinate new hire paperwork, I-9 verification, and HRIS system setup as part of onboarding.
• Demonstrate behaviors and champion company culture essentials, mission, vision, and values.
• Draft and circulate HR-related surveys, compiling and presenting results in a clear, accurate and usable manner.
• Handle HRIS data entry, personnel file updates, and maintain accurate employee records digitally.
• Respond to verification of employment and reference checks.
• Support the logistics and execution of HR programs, processes, and compliance activities.
• Serve as a first point of contact for general HR inquiries and escalate matters as needed.
• Monitor required licenses, certifications, or compliance documents and notify employees and managers of upcoming expirations.
• Support HRIS activity including running reports, assisting employees with system navigation, and helping with the rollout of new features.
• Represent and promote the organization to potential applicants by providing information and responding to questions.
• Suggest new ideas for improving HR processes and engagement by conducting research on various HR topics.
• Perform a broad range of HR and Administrative duties in support of the People & Culture team including but not limited to photocopying, filing, scanning, faxing, mailing, printing, audit support, etc.
• Perform other related duties and projects as assigned.
  
  

Required

Education and Experience:

• Bachelor’s Degree or High School Diploma with at least four years of experience in a professional working environment.
  
  

Preferred

• At least one year experience in Human Resources or relevant HR experience.
• Prior HRIS experience (Paycom or similar software) is a plus.
  
  

Required Skills/Abilities

• Ability to ask questions and use resources and tools.
• Adaptability and flexibility to respond to client and team needs.
• Excellent organizational and time management skills.
• Excellent written and verbal communication skills.
• Fluency in Microsoft Suite and SharePoint.
• Proficient with Microsoft Office Suite or similar software.
• Strong project management skills, including attention to detail, balancing multiple tasks, speed to completion, overseeing timely and high-quality work, and anticipating future needs.
• Highly observant, empathetic, thoughtful, and ethical characteristics.
  
  

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.
  
  

Benefits

LIFE:

• Competitive Salary: We value your dedication and hard work. We offer a competitive salary of $60,000 - $65,000 per year for this role.
• Generous Paid Time Off: Start with 20 days and watch it grow, plus 2 extra days annually for managers.
• Comprehensive Healthcare: Medical options include HMO, PPO, HDHP, with fully covered dental and vision for you.
• Flexible Spending Accounts & Health Savings Accounts: Manage healthcare expenses conveniently with a benefits debit card.
• Employee Assistance Program: Confidential support for personal or work-related challenges.
  
  

Family

• Hybrid & Remote Flexibility: Work-life balance matters! Enjoy flexibility based on your role.
• Insurance Benefits: Basic life insurance, voluntary life insurance, and long-term disability coverage.
• Dependent Care and Pet Insurance: Covering loved ones, furry or not, with flexible spending accounts and pet insurance.
• Bereavement Paid Time Off: Time to grieve and heal without work worries.
• Sabbatical and Personal Leave Options: Recharge and refocus with time off for personal needs.
  
  

Business

• Social Events: Networking and unwinding at virtual and in-office firm social events.
• Community Involvement: Volunteering events that give you and your team a chance to give back and grow stronger together.
• Referral Bonuses: Earn rewards for growing our team and client base.
• Commuter Benefits: Funds for transit and parking to ease your daily commute.
• Professional Development: Reimbursement for licenses, memberships, CPE allowance, and access to classes through Becker.
  
  

Dreams

• Retirement Plans: Tailored 401(k) Profit Sharing Plan for your financial future.
• Support for Professional Certifications: Assistance on your journey to CPA or CFE, including study materials, exam reimbursements, and bonuses.
• Leadership Development and Mentorship: Personal and professional growth through mentorship programs and our firm’s competency model (Blueprint for Development).
  
  

Ready to embark on a fulfilling career journey with us? Join our team and unlock a world of opportunities and support!

Miller Kaplan does not accept unsolicited candidates, resumes, or referrals from staffing agencies or third parties unless there is a signed agreement in place. Any submissions to any employee or owner of Miller Kaplan without a pre-existing agreement will be considered Miller Kaplan’s property and not subject to fees. For existing agreements, a role must be approved by the People & Culture department in writing and open to external search; otherwise, submittals and referrals will be considered Miller Kaplan property and not subject to fees. For inquiries regarding referrals or contracts, please contact careers@millerkaplan.com.

Miller Kaplan is an equal opportunity employer and will consider all qualified applicants for employment, without regard to race, color, religion, sex, national origin, disability, or any other legally protected status in accordance with applicable federal, state, and local laws. We also consider qualified applicants with criminal histories, in compliance with federal, state, and local regulations.

Miller Kaplan is unable to sponsor applicants for employment visas now or in the future, unless otherwise specified in the job posting.

Miller Kaplan participates in E-Verify. Go to https://www.uscis.gov/e-verify to learn more.