Project Manager

Miller Construction Services, DBA Scott Lawn Yard, was founded in 1985. Over the last 40 years, the company has grown from a small landscape business to a full-scale site construction company, now headquartered in a 22,000 SF facility in the Town of Niagara. With over $300 million in completed projects, the company has established itself as a premier site work construction company in the Western NY market. Led by CEO Christine Miller, a certified WBE, the company focuses on building meaningful client relationships and delivering best-in-class services.

Our Project Managers are responsible for overseeing and executing all aspects of project management, crew coordination, and job execution for their assigned projects. This role serves as a crucial link between estimating, field crews, subcontractors, vendors, and the accounting department to ensure projects are delivered on time, on budget, and with top-tier quality.

Responsibilities:

Track Current Workload

• Maintain an up-to-date list of active projects, including job details, assigned crews, progress, and material needs.

Project Scheduling

• Develop and maintain a schedule using Microsoft Project or equivalent, forecasting start and completion dates for sold work.
• Coordinate with crews to align manpower and resources.

Scope Review

• Deeply review and understand job scopes, take-offs, estimates, and contract requirements.
• Confirm alignment between bid documents and job site execution.

Job Buyout

• Review pricing from subcontractors and vendors.
• Select partners and negotiate favorable pricing to maximize margins.
• Finalize procurement and subcontract agreements.

Submittals

• Prepare and submit all required submittals to the owner or general contractor.
• Maintain a detailed Submittal Log tracking submission dates, approval status, and follow-ups.

Schedule of Values (SOV)

• Create an accurate SOV for internal accounting and owner billing, broken down by phases or cost codes.
• Align with project scope and contract terms.

Procurement & Materials

• Order all required materials and equipment.
• Identify long lead items early and plan accordingly.
• Consider bulk material orders to reduce cost and lead times.

Field Coordination & Quality Control

• Maintain consistent communication with foremen regarding jobsite conditions, manpower needs, and schedule.
• Provide job support and ensure adherence to quality standards and safety protocols.

Invoicing

• Coordinate closely with Accounting to ensure completed work is invoiced promptly and accurately.
• Monitor billing progress and cash flow.

Qualifications:

• Strong working knowledge of construction project management
• Proficiency in Microsoft Project, Procore, Excel, and estimating tools (Bluebeam, PlanSwift, etc.)
• Ability to interpret construction plans, specs, and estimates
• Negotiation and vendor management
• Excellent communication and crew leadership skills
• Detail-oriented with strong organizational habits
• 3 years of proven experience as a Project Manager in sitework construction