What are the responsibilities and job description for the Part-Time Bookkeeper position at Millennium Communications?
Job Summary
We’re looking for an experienced, detail-oriented Bookkeeper who likes balanced books and takes pride in reconciling down to the penny. You’ll handle day-to-day bookkeeping for Millennium Communications, including coding expenses, managing corporate credit cards, reconciling accounts, and partnering with our President and the Billing Specialist to keep our financial reporting accurate.
This is an important role: clean books give us the information we need to make good decisions and grow the company. And we are growing!
This is a part-time, in-office position of up to 20 hours per week on an agreed-upon regular schedule.
Duties
Accounts Payable & Accounts Receivable
- Maintain, review and properly document and record expenses paid via credit card
- Assist the Billing Specialist in managing AP and AR, including reconciling vendor and customer accounts and job assignments as needed
- Match and record bank transactions from the daily feed
Reconciliations
- Prepare monthly bank and credit card reconciliations timely and accurately
- Reconcile customer deposits against work performed to ensure appropriate revenue recognition.
- Assist with reconciling the CRM, QBO, and ticketing system particularly for job costing
Financial Reporting
- Prepare journal entries, accruals, and month-end closing entries
- Generate internal financial reports (P&L, balance sheet, job-level reporting)
- Prepare intercompany transaction schedules detailing amounts paid to and received from affiliated companies
Inventory
- Assist with monthly inventory
- Reconcile inventory and cost of goods sold accounts
Tax and Audit Support
- Work with tax preparer, parent company and subsidiary staff to provide tax schedules in support of K-1s and Form 1120 filings
- Prepare supporting schedules for parent company and subsidiaries in support of the annual audit
Compliance & Internal Controls
- Apply GAAP standards and state/federal compliance rules, regulations and best practices
- Maintain audit-ready records for parent company and CES projects
- Track 1099 vendors and assist with year-end filings and reporting
Skills and Abilities
- Strong attention to detail and accuracy under pressure
- Proficiency with Quick Books Online (QBO) is a must
- Strong understanding of job costing, class/location tracking, and project billing
- Ability to maintain confidentiality of sensitive information such as payroll, HR and customer data
Minimum Qualifications
- 5 years bookkeeping experience
- Proficiency in QuickBooks Online
- Bookkeeper certification, QBO Advanced Certification, or equivalent preferred
- Experience with Autotask a plus
- This position may perform occasional company errands. Individuals must have a valid New Mexico driver’s license, liability insurance, insurability under the agency insurance carrier, dependable vehicle and a clean driving record
Pay: $20.00 - $25.00 per hour
Expected hours: 15.0 – 20.0 per week
Benefits:
- 401(k)
- Flexible schedule
Application Question(s):
- How many years of bookkeeping experience do you have?
- How many years of experience do you have working with QuickBooks Online?
- We are a technology company. How comfortable are you with working with technology?
- Describe a situation where you used job costing or class/location tracking in QuickBooks Online. How did you make sure expenses landed on the right job, and what did you do when a vendor bill covered multiple jobs?
- What does your month-end close checklist look like?
Work Location: In person
Salary : $20 - $25