What are the responsibilities and job description for the Billing/ Contract Administrator position at Mill Plain Electric?
We are seeking a Billing/Contracts Administrator who is detail-oriented, reliable, and committed to doing things the right way. This role supports the financial operations of the company through accurate processing, reporting, and communication.
At Mill Plain Electric (MPE), we’re in the people business. For over 55 years, we’ve built a reputation as a premier electrical contractor in the Pacific Northwest by delivering high-quality work and fostering a strong, team-focused culture. Our “work hard, play hard” philosophy ensures employees enjoy their work while having time for personal interests. We serve a wide range of industries, including Commercial, Industrial, Transportation, Healthcare, Data Centers, E-commerce, and Manufacturing.
At our core, we hire people first and roles second—meaning we are looking for someone who aligns with our values, takes ownership, and contributes to a positive, team-driven environment.
Core Values- Do the Right Thing
- Be Respectful
- Composure Under Fire
- Give a Rip
- Have Some Fire in the Belly
Wage: $25-$30 per hour / DOE generous benefits package
Billing & Invoicing
- Contract progress / retention billings
- GMP billings using Viewpoint (Vista)
- T&M and service billings
- Project closeout and archiving in Viewpoint
Accounts Receivable
- Monitor and follow up on outstanding invoices
- Collect past-due T&M/service billings
- Track billing and collection of retention
- Support escalation of accounts over 60 days past due
Accounts Payable Support (as needed)
- Assist with invoice entry and coding
- Ensure proper documentation and approvals
- Support vendor communication and issue resolution
Contract & Compliance Support
- Assist with job cost reporting for Project Managers
- Set up new jobs in Viewpoint and internal systems
- Maintain reseller permits and project documentation
- Market Recovery reporting
- Backup support for bonding requests and bids
- Subcontractor compliance
General Accounting
- Assist with GL coding and reconciliation
- Support month-end close
- Maintain organized documentation
- Associate’s or Bachelor’s degree in Accounting (or related field) REQUIRED
- Familiarity with General Ledger (GL) accounting REQUIRED
- Construction accounting experience REQUIRED
- Experience with Viewpoint Vista a plus
- Strong attention to detail and organization
- Ability to meet deadlines
- Strong communication skills
- Ownership and follow-through
- Team-oriented mindset
- Problem-solving approach
- Pride in accuracy and quality work
- You can manage multiple priorities without dropping the ball
- You communicate clearly and proactively
- You take pride in doing things the right way
-You are aligned with our Core Values
This position is in-person.
Mill Plain Electric is an Equal Opportunity Employer and supports a Drug-Free Workplace Program. We offer a generous employee benefits package and a great working environment. Pay will be determined depending on experience.
www.mp-electric.com
Recruiters:
Please note that MPE does not seek or accept unsolicited resumes or offers of recruitment services. Any unsolicited information sent to MPE or any of its employees will be considered unencumbered and free from any fee or charge whatsoever.
- No phone calls, drop-ins or agencies
Salary : $25 - $30