What are the responsibilities and job description for the Contract Administrator position at The Greenbrier Companies?
At Greenbrier, we do the hard work that matters. The Greenbrier Companies (NYSE:GBX) is powering the movement of products around the world as a leading designer, manufacturer and supplier of freight rail transportation equipment and services.
Greenbrier’s heritage of hard work and industrial innovation is celebrated at every level of our organization. We structure our business to support teams that deliver innovative solutions for our customers while positively impacting the world around us.
Greenbrier’s success begins with people. We believe in supporting our global workforce through our unwavering attention to Safety, Quality, Respect for People and Customer Satisfaction. Our Inclusion, Diversity, Engagement, Access and Leadership (IDEAL) commitment is rooted in these values, which lead to a culture where employees are engaged and feel good about coming to work every day.
Summary
The Contract Administrator supports the Contract Administration team and partners with the Fleet Data team while collaborating cross-functionally with Contract Billing, Logistics, Asset Management, Customer Experience, Legal, and Capital Markets. This role is responsible for contract administration, document management, and maintaining accurate contract records and related documentation.
The Contract Administrator manages a high-volume workload while prioritizing tasks and meeting established deadlines. The role requires strong written and verbal communication skills, including regular communication with internal team members through Microsoft Teams calls, chats, and email. A customer-service-oriented approach and the ability to work independently are essential to successfully support internal and external stakeholders.
Duties And Responsibilities
To perform this job successfully an individual must be able to perform the following essential duties satisfactorily. Other duties may be assigned to address business needs and changing business practices.
The following generally describes requirements to successfully perform the assigned duties.
Minimum Qualifications
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Frequency Key
Not Applicable: Activity is not applicable to this occupation
Occasionally: Occupation requires this activity up to 33% of the time (0- 2.5 hours/day)
Frequently: Occupation requires this activity from 33% - 66% of the time (2.5- 5.5 hours/day)
Constantly: Occupation requires this activity more than 66% of the time (5.5 hours/day)
Working Postures
Click here for more information: Know Your Rights
Greenbrier makes reasonable accommodations in the application and hiring process for individuals with known disabilities, unless providing accommodation would result in an undue hardship. Any applicant believing that he or she may need reasonable accommodation for any part of the application and hiring process should contact Greenbrier Human Resources at careers@gbrx.com or call us at 503-684-7000.
Email communication from The Greenbrier Companies (Greenbrier) will always come from a corporate email address that ends in @gbrx.com or from our applicant tracking system, iCIMS, after you have created a secure account and submitted your application. During the application process, you will create a secure account in our secure applicant tracking site that ends with “-gbrx.icims.com”. In this portal, we will ask you to provide your contact information, past employment history, education history and other job-related information.
Greenbrier’s heritage of hard work and industrial innovation is celebrated at every level of our organization. We structure our business to support teams that deliver innovative solutions for our customers while positively impacting the world around us.
Greenbrier’s success begins with people. We believe in supporting our global workforce through our unwavering attention to Safety, Quality, Respect for People and Customer Satisfaction. Our Inclusion, Diversity, Engagement, Access and Leadership (IDEAL) commitment is rooted in these values, which lead to a culture where employees are engaged and feel good about coming to work every day.
Summary
The Contract Administrator supports the Contract Administration team and partners with the Fleet Data team while collaborating cross-functionally with Contract Billing, Logistics, Asset Management, Customer Experience, Legal, and Capital Markets. This role is responsible for contract administration, document management, and maintaining accurate contract records and related documentation.
The Contract Administrator manages a high-volume workload while prioritizing tasks and meeting established deadlines. The role requires strong written and verbal communication skills, including regular communication with internal team members through Microsoft Teams calls, chats, and email. A customer-service-oriented approach and the ability to work independently are essential to successfully support internal and external stakeholders.
Duties And Responsibilities
To perform this job successfully an individual must be able to perform the following essential duties satisfactorily. Other duties may be assigned to address business needs and changing business practices.
- Review and interpret Lease, Service, and Purchase & Sale contracts.
- Create and maintain contract records in the Agreements database.
- Review and submit requests for new companies/contacts in MDM database.
- Update asset info in the Car Edit database.
- Upload signed legal documents and supporting documents to OnBase/SharePoint.
- Answer contract-related questions from internal and external customers.
- Review contract insurance requirements and update insurance database.
- Ensure SOX and SOC1 key controls are followed.
The following generally describes requirements to successfully perform the assigned duties.
Minimum Qualifications
- Bachelor’s degree and or equivalent experience.
- Two years contract admin experience required.
- Experience with Office365 (Word, Excel, Outlook, Teams).
- Typing/Data Entry (accurately type 60 words per minute).
- Read and interpret railcar lease and service contracts.
- Enter contract details into databases with speed and accuracy.
- Adapt to changing technology and new systems quickly.
- Detail-oriented, able to manage and prioritize multiple ongoing projects.
- Strong math skills and an understanding of basic accounting principles.
- Organized problem-solver.
- Outstanding customer service skills
- Work experience in the Rail Industry or Equipment Leasing preferred.
- Experience with Contract-related software preferred.
- Ability to work on-site at our Lake Oswego, Oregon office; remote work from other locations may be considered based on business needs.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- In office environment, with some possible travel
Frequency Key
Not Applicable: Activity is not applicable to this occupation
Occasionally: Occupation requires this activity up to 33% of the time (0- 2.5 hours/day)
Frequently: Occupation requires this activity from 33% - 66% of the time (2.5- 5.5 hours/day)
Constantly: Occupation requires this activity more than 66% of the time (5.5 hours/day)
Working Postures
- Sit: Not Applicable
- Stand: Occasionally
- Walk: Occasionally
- Bend: Occasionally
- Kneel/Squat: Not Applicable
- Crawl: Not Applicable
- Climb: Not Applicable
- Reach Forward: Occasionally
- Reach Upward: Not Applicable
- Handling/Fingering: Constantly
- 5-10 lbs: Occasionally
- 10-25 lbs: Not Applicable
- 25-50 lbs: Not Applicable
- 50-75 lbs: Not Applicable
- 75 lbs: Not Applicable
- Up to 10 lbs: Occasionally
- 10-25 lbs: Not Applicable
- 25-50 lbs: Not Applicable
- 50-75 lbs: Not Applicable
- 75 lbs: Not Applicable
Click here for more information: Know Your Rights
Greenbrier makes reasonable accommodations in the application and hiring process for individuals with known disabilities, unless providing accommodation would result in an undue hardship. Any applicant believing that he or she may need reasonable accommodation for any part of the application and hiring process should contact Greenbrier Human Resources at careers@gbrx.com or call us at 503-684-7000.
Email communication from The Greenbrier Companies (Greenbrier) will always come from a corporate email address that ends in @gbrx.com or from our applicant tracking system, iCIMS, after you have created a secure account and submitted your application. During the application process, you will create a secure account in our secure applicant tracking site that ends with “-gbrx.icims.com”. In this portal, we will ask you to provide your contact information, past employment history, education history and other job-related information.