What are the responsibilities and job description for the Permit Coordinator position at Mill Creek, City of (WA)?
JOB Performs a broad range of technical and administrative support for the Department of Community Development and Planning and other departments. Primary duties are processing and issuing development related permits and delivering excellent service to both internal and external customers of the Community Development and Planning Department. Duties include recordkeeping, documentation, research, tracking, and analysis requiring accuracy and attention to detail. Job duties often have a strong external focus and require independent judgment and problem solving, collaboration, and excellent communication skills. Assigned responsibilities call for leadership, professional maturity in business situations, and breadth of experience. EXAMPLE OF DUTIES 1. Serves as the primary customer contact for permits, providing information on permit requirements, processes, and application status, and referring more technical inquiries to appropriate City staff.
2. Receives, reviews, and routes permit applications; answers inquiries, assists the public with minor land use and development questions, and provides support for business license applications.
3. Performs minor plan and sufficiency reviews on over-the-counter permits and prepares related legal documents.
4. Issues permits, calculates and collects fees, and provides statements and receipts to applicants and the Finance Department.
5. Provides technical support and troubleshooting for permit-related software and systems and enters and maintains permit data in automated systems.
6. Coordinates daily inspections, pre-construction meetings, and pre-application processes for all permits; maintains City addressing, permit files, and official records retention.
7. Develops customer guidance materials and updates the City website with information on development processes, fee schedules, and departmental hours.
8. Serves as a liaison for large-scale developments, providing specialized guidance to industry professionals and the public.
9. Generates routine permit activity reports and cross-checks property records for active code violations prior to issuance.
10. Assists with administrative duties, including fulfilling public records requests, preparing hearing notices, sending certified mail, and drafting correspondence.
11. Performs special projects, supports process improvements, and operates standard office equipment.
This is not designed to be a comprehensive listing of all activities, duties and responsibilities required of the job. Other duties may be assigned and/or performed. Assigned duties will fall into the general category and level of responsibility described above. SUPPLEMENTAL INFORMATION Experience and Education/Training:
Associate’s degree in construction management or related field and three years of progressively responsible building permit experience: or an equivalent combination of education and experience which provides the knowledge, skills, and abilities to perform the essential elements of the job.
Licenses/Certifications required:
2. Receives, reviews, and routes permit applications; answers inquiries, assists the public with minor land use and development questions, and provides support for business license applications.
3. Performs minor plan and sufficiency reviews on over-the-counter permits and prepares related legal documents.
4. Issues permits, calculates and collects fees, and provides statements and receipts to applicants and the Finance Department.
5. Provides technical support and troubleshooting for permit-related software and systems and enters and maintains permit data in automated systems.
6. Coordinates daily inspections, pre-construction meetings, and pre-application processes for all permits; maintains City addressing, permit files, and official records retention.
7. Develops customer guidance materials and updates the City website with information on development processes, fee schedules, and departmental hours.
8. Serves as a liaison for large-scale developments, providing specialized guidance to industry professionals and the public.
9. Generates routine permit activity reports and cross-checks property records for active code violations prior to issuance.
10. Assists with administrative duties, including fulfilling public records requests, preparing hearing notices, sending certified mail, and drafting correspondence.
11. Performs special projects, supports process improvements, and operates standard office equipment.
This is not designed to be a comprehensive listing of all activities, duties and responsibilities required of the job. Other duties may be assigned and/or performed. Assigned duties will fall into the general category and level of responsibility described above. SUPPLEMENTAL INFORMATION Experience and Education/Training:
Associate’s degree in construction management or related field and three years of progressively responsible building permit experience: or an equivalent combination of education and experience which provides the knowledge, skills, and abilities to perform the essential elements of the job.
Licenses/Certifications required:
- ICC Permit Technician (within 6 months of hire.)
Salary : $72,329 - $95,180