340B Coordinator

General Information:

Job title: 340B Coordinator

Schedule: Full-time, 80 hours per pay period; Monday-Friday, scheduled between 8:00am and 5:00pm

Weekend rotation: No weekends

Holiday rotation: No holidays

Position Summary:

The 340B Pharmacy Program Coordinator will serve as a subject matter expert and provide oversight and recommendations to the organization regarding the 340B program. Ensure that MBMC utilizes the 340B program appropriately and that all related records are complete, accurate, auditable, and that the primary objectives as defined by the organization are met. Responsible for day-to-day compliant medication procurement, billing, and inventory management to ensure compliance standards are being upheld and that cost savings are being realized. Assists with implementation of and adherence to 340B-related policies and procedures.

Position Responsibilities:

• Serves as the primary program coordinator and liaison for 340B-related matters.
• Develop and maintain relevant internal and external relationships (wholesalers, manufacturers, contract pharmacies, split-billing software vendors, employee benefit pharmacy benefits managers [PBMs], and third-party administrator [TPA] vendors) as needed.
• Actively engages with pharmacy and executive leadership and participates in decision-making processes related to the implementation of new and maintenance of existing 340B processes.
• Ensures that policies and procedures are developed, implemented, and maintained according to organization and 340B program requirements and guidelines.
• Develops and provides ongoing training, education, and communication required for all employees who work with the 340B Program at the organization.
• Monitors and assesses 340B guidance and/or rule changes, including, but not limited to, HRSA/OPA rules and Medicaid changes. Ensures that the 340B pharmacy program is continuously compliant with all 340B federal regulations.
• Develops, executes, and documents self-audits of the 340B process. Coordinates and ensures remediation of findings. Conducts monthly audits of all 340B-eligible locations to verify adherence with the 340B Program guidelines and policies.
• Conducts and/or coordinates an annual audit of all contract pharmacies. Documents results and follow-up on any findings.
• Responsible for the day-to-day management, compliance review, and operations of clinic-administered medications in eligible locations, mixed-use areas managed by split-billing software, outpatient prescriptions fulfilled by an owned pharmacy, and outpatient prescriptions fulfilled by a contract 340B pharmacy.
• Audits purchasing records to ensure 340B compliance.
• Audits utilization and 340B purchasing records to ensure software and/or tools are functioning properly.
• Assists with implementation of action plans to correct 340B compliance deficiencies, if identified.
• Participates in the development of quarterly and annual 340B participation reports documenting utilization, savings, and exceptions or discrepancies.
• Audits of 340B formulary pricing, potential alternatives, and possible additional savings because of formulary and 340B prime vendor program opportunities on a routine basis.
• Helps to identify companies that offer 340B or equivalent pricing and develop strategies to maximize participation.
• Utilizes, and maintains a working knowledge of computerized systems, split-billing software programs and specialized equipment and technologies utilized in operations related to the 340B program in collaboration with Pharmacy leadership.
• Perform other duties as requested.

Position Requirements:

• High school diploma or equivalent required.
• Bachelor 's Degree in Business or Healthcare preferred with a minimum of 2 years' experience in 340B pharmacy operations.
• In lieu of a Bachelor 's Degree, a minimum of 5 years' experience in 340B pharmacy operations as a Pharmacy Tech, with a minimum of 2 years of 340B Coordinator or related experience.
• Apexus 340B University completion within 6 to 12 months.
• Apexus 340B ACE Certification within 12 to 18 months.

Knowledge, Skills, & Abilities

• Working knowledge and understanding of pharmacy and 340B terminology
• Excellent computer skills and knowledge of computer software, including programs such as Word, Excel, PowerPoint, etc.
• Organizational and time management skills, with the ability to prioritize multiple projects while delivering quality service and achieving business results.
• Able to manage difficult circumstances and make sound business decisions with little direction.
• Ability to build and establish effective working partnerships with employees, peers, and/or leaders to achieve business objectives.
• Knowledge of emerging treads and how it impacts operations.