Accounts Payable Clerk

JOB TITLE:  Accounts Payable Clerk

REPORTS TO:  Accounting Manager

FLSA STATUS:  Non-Exempt, Hourly

Job Summary:

The Accounts Payable Clerk is responsible for processing bills, managing payments to vendors, reconciling transactions, and ensuring compliance with company policies and procedures. This role collaborates with internal teams and external vendors, utilizing technology to optimize processes and maintain elevated levels of accuracy and efficiency.

Essential Functions:

• Review and record bills, per diems, expense reimbursements, and mileage reimbursements
• Initiate vendor onboarding
• Request, receive, and verify requirements of vendor’s certificate of insurance
• Prepare and schedule vendor payments weekly
• Prepare credit card expense reports, audit receipts, and reconcile transactions
• Produce time and cost reports for Production Team to utilize in preparation for client billings
• Verify and investigate discrepancies if any
• Maintain an accurate and organized filing system for financial information, records, and documents in various systems
• Monitor outstanding checks and reissue as necessary
• Investigate inquiries professionally to maintain vendor relations
• Process 1099 filings

Responsibilities:

• Enforce processes to ensure compliance
• Manage workflows and reduce bottlenecks to improve efficiency
• Support CFO by preparing ad hoc reports
• Please note this job description is not intended to provide a comprehensive list of duties or responsibilities. Additional tasks or projects may be assigned as needed.

Required Skills/Abilities:

• Attention to detail: crucial for accurate vendor invoice processing and reconciliation
• Communication skills: clear and concise delivery of financial information
• Problem-solving skills: ability to identify, research, and resolve discrepancies
• Knowledge of accounting principles: understanding of basic accounting policies and procedures

Education and Experience:

• Associate’s or bachelor’s degree in accounting, finance, or business
• Experience with QuickBooks, Excel, and Outlook

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Work Environment:

• This role routinely requires using standard office equipment such as computers, phones, photocopiers, filing cabinets, and printers.
• This position may require the ability to stoop, kneel, crouch, or crawl.
• Must be able to operate various electronic devices.

Position Type/Expected Hours of Work:

This is a full-time, hybrid role, defined as a combination of remote and in-office / On-site work within the Greater Seattle Area (King, Pierce, and Snohomish Counties). You must work in the office at least 3 days a week. The office operates from 9 a.m. to 5 p.m. Mighty Media’s workplace policies are subject to change at any time based on business necessity and manager discretion.  

Additional Information:

• We receive a high volume of applicants and are unable to respond to all of them. Please know that we will be in touch with candidates moving forward in the interview process. All communications will come from careers@mightymediastudios.com.
• Pursuant to state and local pay disclosure requirements, the pay range for this role is $24-$26 per hour. Compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time.
• If you are offered a position, please note that employment with the company is contingent on passing a criminal background check.
• While employed with Mighty Media Studios, you are not authorized to provide professional services to a competitor, other company or client that may be a conflict of interest with your work.
• Mighty Media Studios is an Equal Opportunity Employer committed to fostering an inclusive and diverse environment with the Mightiest employees. If you require an accommodation in interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please note that in your application. We are committed to ensuring that everyone has an excellent interview experience!