Sales Coordinator

The Sales Coordinator is to aid in the flow of information and preparation of documents. The Sales Coordinator will also aid the Sales Representatives in maintaining and providing accurate information. 

Personal Requirements

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education
High School graduate or GED required.
Intermediate to advanced computer skills with fundamental computer operations, spreadsheets, word processing,
database, e-mail, and CRM software.

Language Skills
The ability to read, analyze and interpret general business periodicals, professional journals, technical procedures,
legal documents, and government regulations
The ability to write reports, and business correspondence.
The ability to effectively present information and respond to questions, common inquires, or complaints, from the
truck sales staff, customers, and the general public.

Mathematical Skills
The ability of performing basic math as well as calculating figures and amounts such as discounts, interest,
commissions, proportions, percentages, and statistics.
The ability to apply concepts of basic algebra.

Certificates, Licenses, Registrations
Must have a valid driver’s license and meet insurability requirements with the Company’s insurance company.

Travel
Limited travel may be assigned from time to time.

Physical Demands and Environment
The physical demands and environment characteristics described here are representative of those that must be met
by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be
made to enable individuals with a disability to perform the essential functions.
Constantly operate a computer and other office machines such as a calculator, copy machine, and computer printers.
Employee will lift up to 25 pounds.
Noise level is usually moderate.
Occasionally exposed to moving and mechanical parts.
Daily will sit, stand, walk, stoop, kneel, reach, feel, talk, hear, and see.

Major Duties and Responsibilities
Assist customers either in person or over the phone when sales staff is out of the building.
Communicate with Sales, Business Managers, and Corporate Sales Coordinator on all sales matters.
Set up new and used truck files.
Record truck spec information in Procede and Arcadium.
Maintain inventory records of status on new and used trucks from time received until sold.
File all internal repair orders and parts tickets on all trucks.
Change truck status in Procede.
Get pay-offs and titles on used truck trade-ins.
Process title and assign MSO to customers.
Prepare deposits of trucks sold.
Send SOA and copies of deposits to Corporate Sales Coordinator.
Collect sales recap report for trucks sold and send files to Sioux City Corporate office.
Prepare and go through paperwork with customer at time of delivery.
File correspondence and other records relating to the sales of trucks and send to Corp Sales
Coordinator.
Process truck purchase agreements, routine correspondence, and associated paperwork on trucks sold.
Prepare truck folder for closing.
Prepare copies for Warranty folder when truck is sold.
Create POs for internal and external use.
Register PDI, Retail Sale, and Warranty in the NGW system.
Register customers, users, and truck in Smart Linq
Monitor VAGUS for incoming trucks, update Procede/Arcadium as necessary
Load specs/pictures onto TruckPaper and keep up to date when trucks sell
Track inventory movements and record on the IFTA spreadsheet, send to Council Bluffs Sales Coordinator at the end
of each month to send to Corporate MPG.
Assist as needed with new salesperson training