Human Resources Assistant

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Midwest Co-Pack is a family-owned company located right here in Winona. We manufacture sweet gummy candies on state-of-the-art machinery and are growing quickly!

We need you on our Team!

Midwest Co-Pack in Winona is looking for a top shelf Human Resources Assistant!

Job Title: Human Resources Assistant

Department: Human Resources
Reports To: HR Manager / HR Director
FLSA Status: Non-Exempt (Hourly) or Exempt if you prefer
Location: Onsite – Manufacturing Facility

Position Summary

The Human Resources Assistant supports the daily administrative operations of the Human Resources department. This role is responsible for maintaining accurate employee records, supporting onboarding and payroll processes, tracking compliance documentation, and serving as a first point of contact for routine employee questions. The HR Assistant works under the direction of HR leadership and follows established company policies, procedures, and GMP requirements.

Essential Duties and Responsibilities

Employee Records & Compliance

• Maintain complete and accurate employee personnel files (paper and electronic)
• Ensure compliance documentation is completed and retained, including I-9s, tax forms, acknowledgements, and training records
• Track document expiration dates and notify HR leadership of upcoming reverifications
• Support preparation for internal, customer, and GMP audits

Onboarding & Offboarding

• Prepare and distribute new hire packets and orientation materials
• Coordinate and schedule new hire orientations
• Enter new hires, job changes, and terminations into HRIS/payroll systems
• Process offboarding paperwork and maintain termination documentation

Timekeeping & Payroll Support

• Assist employees and supervisors with timekeeping questions and corrections
• Review time punches for accuracy and follow up on missing or incorrect entries
• Support payroll processing and reporting as directed by HR leadership

Employee Support

• Serve as a front-line resource for routine employee questions related to:
• Pay schedules
• Benefits enrollment
• Attendance and PTO balances
• Company policies and forms
• Direct sensitive employee relations matters to HR leadership
• Assist employees with completing HR forms accurately and timely

Tracking & Reporting

• Maintain tracking logs for:
• Attendance and points
• Corrective actions
• Training completion
• Performance review due dates
• Generate basic HR reports as requested

Policy & Administrative Support

• Distribute handbook updates and collect employee acknowledgements
• Maintain HR forms, templates, and files
• Ensure HR documentation is completed consistently and on time
• Support HR projects and initiatives as assigned

What This Role Does Not Include

• Making disciplinary decisions
• Conducting investigations independently
• Approving terminations, wage changes, or policy exceptions
• Interpreting employment law without HR leadership direction

Qualifications

Required

• High school diploma or equivalent
• 1–3 years of administrative experience, preferably in HR or manufacturing
• Strong organizational and attention-to-detail skills
• Ability to handle confidential information with professionalism
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to work in a fast-paced, production-based environment

Preferred

• Experience with HRIS or payroll systems (ADP preferred)
• Prior experience in food manufacturing or GMP-regulated environments
• Bilingual (English/Spanish) a plus

Physical & Work Environment

• Primarily office-based with regular presence in a manufacturing environment
• May be required to walk the production floor and interact with employees
• Must follow all GMP, safety, and sanitation requirements

Why This Role Is Important at Midwest Co-Pack

This position supports company growth by ensuring HR processes are organized, compliant, and audit-ready, while allowing HR leadership to focus on employee relations, compliance strategy, and workforce development.

What you must bring:

· Team spirit

· Personal drive to show up each day, and give it your all

· A commitment to learn and advance into higher paying positions within our plant

· Attention to detail

· An enthusiasm for your work in learning new things each day

What we bring: ツツツツツツツ

· A 401k investment for your future

· Vacation time off earned from your 1st day of work!

· 8 paid holidays

· Perfect attendance paid time off

· Advancement opportunities

· Health, Dental, Vision

· Morning Shift Training Schedule 6:00 am – 2:00 pm Monday – Friday

Once you have completed your training, you would transition to permanent

10:00 am – 6:00 pm hours.

What you should do now: ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔

Submit your resume!

Become part of the success story. We can get you working quickly!

*** Midwest Co-Pack is an equal opportunity employer and a drug-free workplace.

Dave Williamson

Recruitment

Midwest Co-Pack

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Job Type: Full-time

Pay: $18.00 per hour

Expected hours: 40 per week

Education:

• High school or equivalent (Preferred)

License/Certification:

• Driver's License (Preferred)

Work Location: In person

Salary : $18