26-27 ADM Coordinator of Student Data

Job Title: Coordinator of Student Data
Reports to: Executive Dir of Technology
Dept./School: PEIMS
Exemption Status: Exempt / 226 days
Date Revised: 5/26/2026

Salary calculations will be commensurate with job experience.

Primary Purpose:
Coordinate the collection and reporting of district Public Education Information Management System (PEIMS) data.
Coordinate the student information system (SIS) including the training of personnel and maintaining data integrity

Qualifications:

Education/Certification:
Bachelor’s Degree

Special Knowledge/Skills/Abilities:
Ability to maintain accurate and auditable records
Ability to prioritize to ensure data submissions are accurate and meet established deadlines
Ability to communicate and collaborate effectively with multiple departments and campuses
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Proficient keyboarding and file maintenance skills
Strong organizational, communication, and interpersonal skills
Ability to analyze and problem solve

Experience:
Four years experience in support position requiring collecting and entering data; experience using coding systems

Major Responsibilities and Duties:

1. Oversee, maintain, and support the student information system.
2. Coordinate the collection, integration, and formatting of data required for PEIMS, OCR, and TSDS Core Collection submissions according to required data standards.
3. Work cooperatively with campus, business office, and personnel office staff to collect, organize, and format data required to submit state and federal data in a timely manner.
4. Run edits, reports, and verification checks on data to ensure accuracy of information.
5. Submit complete and accurate data in Texas Education Agency (TEA)-prescribed format for PEIMS and TSDS Core Collection submissions.
6. Submit complete and accurate data in Office of Civil Rights (OCR)-prescribed format for biannual OCR submission.
7. Verify data submitted to TEA and OCR; submit corrections in a timely manner.
8. Create reports and provide information for data analysis throughout the district.
9. Complete public information requests in the required timeframe and through a secure process.

Training and Technical Support:
10. Oversee and coordinate training and support to campus staff responsible for student information system data.
11. Receive TSDS-related information from ESC and TEA and disseminate it to other staff in a timely manner.
12. Attend conferences and workshops to remain current on state and federal reporting and software issues.
13. Perform SIS year-end procedures.
14. Function as the SIS primary contact for updates, security, and support cases.
15. Create custom fields and interface updates as needed.
16. Coordinate the integration with other software programs
17. Comply with policies established by federal and state law, State Board of Education rule, and local board policy.
18. Compile, maintain, and file all physical and computerized reports, records, and other documents required.

Supervisory Responsibilities:
Evaluate the Student Data Clerk, the Student Data Specialist, and the Student Data Manager.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals.
Posture: Moderate standing; occasional kneeling, squatting, bending, and stooping
Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide and statewide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Midway Independent School District does not discriminate against any employee or applicant for employment because
of race, color, religion, sex, national origin, age, disability, military status or on any other basis prohibited by law.
Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities. The Title IX Coordinator for Midway ISD is the Assistant Superintendent for Human Resources. 13885 Woodway Drive, Woodway, Texas 76712. Contact phone number is 254-761-5610

Salary : $72,320 - $104,068