Office Manager

Office Manager

An Architecture and Engineering firm in Midtown is seeking an office manager to join our team in New York City. This role will work with other members of the admin team to manage the office, operations, and culture. If you enjoy a role where no two days are the same, with plenty of problem-solving, this position is for you. We’re looking for a bright, passionate individual with a get-it-done attitude and welcoming presence who thrives in a fast-paced yet easy-going startup environment.

Responsibilities:

• Continually analyze, improve, and set best practices & implement software for office management
• Manage weekly inventory and purchase orders for office supplies, kitchen supplies, swag, and groceries.
• Record, track, and audit all company equipment.
• Manage routine maintenance of the facility, vendors, and office equipment.
• Help to build and implement efficient routines and procedures to maintain the office and equipment.
• Manage our software technology stack.
• Prepare and edit draft proposals and other documents as needed to support the team·   
• As part of the office admin team, plan and execute company meetings and events, including all-hands meetings, lunches, monthly activities, company parties, showroom events, and more.
• As part of the admin team, a receptionist for calls, visitors, vendors, and candidates.
• As part of the admin team, distribute incoming mail, sign for packages, and prepare outgoing mail and packages for shipping.
• Work with the admin team to track computer equipment inventory (computers, laptops, monitors, phones, etc.), procure equipment, and prepare equipment for the employment start date.
• Work with the admin team to gather employee feedback to improve the work environment and culture.
• Assist in preparing presentation materials and reports
• Assist with tracking and managing RFPs and proposal submissions
• Assist in proactively managing past and present bid solicitations, including deadlines, documentation, and follow-ups
• Assist in maintaining and managing team trackers, proactively identifying risks, deadlines, and follow-up action items

Requirements

• 3-6 years of working experience, with 2 years’ experience as an EA or Office Manager;
• Bachelor’s degree required;
• Energetic, friendly, and approachable;
• Go-getter, can-do, no task is too big attitude;
• Assertive and proactive mindset, resourceful;
• Tech-savvy, able to quickly learn, and enjoys adopting new technology;
• Ability to successfully multitask in a busy, high-growth company environment;
• Entrepreneurial, self-starter with a take-ownership mentality;
• Strong sense of urgency/great time management skills to keep all the balls in the air;
•  Strong analytical, organizational, and communication skills (oral and written);
• Startup experience is preferred;
• Highly organized skills and excel in time management
• Excellent knowledge of Microsoft Office Suite, including proficiency in Excel, is required