Commercial Property Lease Administrator

Positions Description:

The Commercial Property Lease Administrator is responsible for overseeing the day-to-day operations of commercial properties, ensuring they run smoothly and remain profitable. This includes overseeing financial aspects like rent invoicing, collections, calculating operating expenses, and overall budgeting as well as managing tenant relations and tracking maintenance and repairs. They also ensure proper compliance with all relevant regulations and maintain positive relationships with tenants and vendors as well as oversee the entire lifecycle of leasing agreements, ensuring accuracy, compliance, and efficiency.

Primary Responsibilities Include:

• Lease Management: Oversee the entire lease lifecycle (for both MidFirst as tenant and MidFirst as landlord), from creation and execution to renewals and terminations.
• Document Review and Maintenance: Review and maintain accurate records including a lease tracking database of all lease-related documents, including amendments, addendums, and correspondence.
• Familiarity with Relevant Software and Tools: Familiarity with using Yardi lease tracking and property management tools and other relevant software such as Microsoft Excel for tracking payments and budgets.

Additional Responsibilities:

• Financial Tracking: Receive, allocate, and track third-party rent payments by tenants due to the Bank. Facilitate required payments for leased space in Bank as tenant locations include tracking rent increases, operating expense reconciliations, and other occupancy costs.
• Communication: Serve as a point of contact for tenants, property managers, and other stakeholders on lease-related issues. 
• Financial Reporting: Generate regular reports on lease status, performance, and key dates. 
• Tenant Communication: Handle tenant relations including addressing complaints and ensuring a positive tenant experience. 
• Maintenance Tracking & Budgeting: Work with the Facilities Department to track cost and scheduling of maintenance and repairs. 
• Accounts Receivable: Manage budgets, collect rent, process payments, and provide financial reports to property owners. 
• Vendor Communication: Assist with ensuring contractors and service providers are properly vetted for all leased locations and oversee vendor performance.  

 Position Requirements:

A minimum of 2 years of relevant experience in commercial lease administration, commercial property management, or commercial real estate plus a bachelor’s degree in business, finance, real estate or related field.

* Preference will be given to those with previous lease audit or commercial lease management experience. 

Successful Candidates Will Also Possess:

• Strong diligence to provide a meticulous approach to review and manage leases and property documents to ensure completeness.
• Possess experience managing commercial properties and leases!
• Professional written and verbal communication to effectively communicate lease and contract terms and facilitate the negotiation of favorable outcomes. 
• Outstanding organizational and time management skills to track over a hundred leases and oversee multiple properties with third party tenants.

** This position is located on our corporate campus in Oklahoma City, OK, and does not offer a hybrid or remote work schedule.