HR Generalist

Mid-Willamette Valley Community Action Agency

OUR MISSION: MWVCAA invests in people and their futures to reduce the impacts of poverty.

The Human Resources (HR) Generalist assists with implementing, explaining and enforcing policy; executes on a variety of human resources activities, such as recruitment and selection processes, compensation and pay, benefits, management support, leaves of absences, confidential records and staff medical information, and employment compliance monitoring. This position is key in building morale and retention, and the accomplishment of HR and programmatic goals.

MINIMUM QUALIFICATIONS.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

• Bachelor's Degree in Human Resources, Business Administration, or related field.
• Three years of experience as a Human Resources Generalist directly serving staff and employees in the administrative functions of personnel programs. May accept Associates Degree plus 4 years of human resources experience
• HR accreditation with SHRM or HRCI may substitute for a Bachelor's Degree.
• Equivalent combination of education and experience may be considered.

CERTIFICATES, LICENSES, REGISTRATIONS

• Driver qualifications are required for this position. Valid driver license, insured vehicle available for use on the job, and a satisfactory drive record for the previous three years are required.
• Candidate must pass a comprehensive MWVCAA background screening prior to employment.
• Successful registration with the Central Background Registry of the Child Care Division.
• Candidate must pass pre-employment and random drug/alcohol screenings.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of employment laws and regulations.
• Experience and demonstrated proficiencies in computer software such as MS Word, Excel, Outlook and other online business tools are required.
• Excellent oral and written communications; providing information, answering questions and explaining decisions using tact and diplomacy.
• Ability to present information to small and large groups.
• Able to work efficiently to meet deadlines.

ESSENTIAL DUTIES AND RESPONSIBILITIES

This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

• Assists with updating and maintaining HRIS and/or payroll system with accurate, timely and confidential data.
• Responds to requests via the HR email inbox as needed, and advises other HR team members on more complicated requests.
• Assists with the maintenance and communication of records. Ensures documentation is complete, accurate and secure.
• Conducts HR investigation under the direction and guidance of HR management. Confers with legal counsel as directed.
• Creates, edits and advises on agency job descriptions that are compliant with pay equity, EEO and inclusive language, as well as complete physical/mental and work conditions stipulations for performance of the job.
• Approves interview questions for program management. Distributes incoming requisitions to recruiting staff.
• Assists as needed with pre-employment screening such as reference and background checks, and coordinates health screening when required.
• Oversees successful on-boarding systems and documentation as well as off-boarding of agency staff to authorize IT and payroll system access, and ensure final paychecks are distributed in a timely manner under state regulations.
• Serves as point of contact for recruiters with regard to policy and compliance questions.
• Works with recruiters and HR Assistants to ensure monthly New Staff Orientation is staffed and held monthly with required presentations.
• Works with Benefits Specialist to assure monthly billings are reviewed in a timely manner and complete. Supports the Open Enrollment and monthly enrollment of employees.
• Works with the HR Manager to navigate complex leaves and disability requests.
• Assists with long-term projects, as needed, in support of Program and Agency initiatives.
• Facilitates updates to agency pay scales, performs market pay analysis, and updates pay accordingly.
• Identifies areas of improvement within the HR Team's work and develops training and processes to address them.
• Performs research required to implement new HR processes and collect data that can inform decision-making.
• Complies with MWVCAA safety and personnel policies, including punctuality and attendance.
• Collaborates with the HR Supervisor to direct the HR Assistants or Clerk when needed.

SUPERVISORY RESPONSIBILITIES

There are no supervisory duties in this position.

PHYSICAL AND MENTAL DEMANDS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

• Specific vision abilities required by this job include close vision and ability to adjust focus.
• Hearing abilities for interactions with staff and applicants.
• Occasionally lift up to 25 pounds.
• Manual dexterity for computer and office equipment.
• Occasional driving to Agency and community sites within Polk and Marion counties.
• Able to navigate multiple priorities and pressures of the role in a healthy manner.
• Requires regular resourcefulness and problem solving while addressing situations that fall outside of standard Agency policies and guidelines.

WORK ENVIRONMENT

• Indoor, office work environment with frequent interruptions and demands.
• Working with coworkers/clients over the phone and in-person.
• Occasional noise and distractions in work spaces.
• Ability to work outside of normal business hours, including evenings and weekends, to support Program needs.

MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at (503) 585-6232.

Salary : $32 - $40