Food Pantry Coordinator

Mid-Willamette Valley Community Action Agency

OUR MISSION: MWVCAA invests in people and their futures to reduce the impacts of poverty.

The Food Pantry Coordinator plays a key role in ensuring the efficient and effective operation of the food pantry. This position is responsible for overseeing the sorting, stocking, and distribution of food items to individuals and families in need, while maintaining accurate inventory and compliance with food safety standards. The Food Pantry Coordinator fosters a clean, organized, and welcoming environment, provides respectful and compassionate service to all clients, and collaborates with volunteers, community partners, and vendors to support program goals. Additionally, this role assists with data tracking, donation management, and outreach efforts to strengthen community engagement and pantry sustainability. The schedule for this position is Tuesday thru Sunday.

MINIMUM QUALIFICATIONS

The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

• High School diploma or GED.
• One year of experience working with clients in a social service setting.
• Food Handlers Card required or ability to obtain upon request.
• Experience in a Food Pantry setting, preferred.

CERTIFICATES, LICENSES, REGISTRATIONS

• Driver qualifications are required for this position. Valid driver license, insured vehicle available for use on the job, and a satisfactory drive record for the previous three years are required.
• Candidate must pass a comprehensive MWVCAA background screening prior to employment.
• Candidate must pass pre-employment drug screen.
• Candidate must pass pre-employment and random drug/alcohol screenings.

KNOWLEDGE, SKILLS AND ABILITIES

• Good communication skills and ability to follow verbal and written instructions.
• Demonstrated proficiency with Microsoft Office (including Outlook), videoconferencing platforms, and web tools.
• Excellent organizational skills. Ability to multi-task, prioritize work and meet deadlines.
• Ability to safely operate or become certified in powered lifting equipment, including forklifts and manual/electric pallet jacks

ESSENTIAL DUTIES AND RESPONSIBILITIES

This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

• Coordinate volunteer assignments, job responsibilities, and scheduling to ensure efficient operations.
• Manage the distribution of food items using a client-choice shopping model.
• Oversee merchandise organization and ensure shelves are properly stocked.
• Stock refrigerators and freezers with food items in compliance with safety standards.
• Maintain cleanliness and sanitation throughout the pantry, including refrigerators and freezers.
• Registers new clients.
• Unloads incoming food and supply deliveries safely and efficiently
• Purchases food and supplies.
• Procure food and supplies to meet program needs and maintain inventory levels.
• Manage data collection for supplies, purchases, donations, volunteer hours, and client services to support reporting requirements.
• Network and build relationships with community partners and vendors to strengthen program resources.
• Coordinate food donation drives and related community engagement activities.
• Develop and maintain community relations to support program growth and outreach.

Other

• Consistent punctuality and reliable attendance are essential requirements for this role.
• Ability to work effectively and maintain positive, professional relationships with team members and clients.
• Exercises judgment in determining priority of day-to-day job tasks.

SUPERVISORY RESPONSIBILITIES

There are no supervisory duties in this position.

PHYSICAL AND MENTAL DEMANDS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

• Occasionally lift up to 50-75 pounds.
• Specific vision abilities required by this job include close vision and ability to adjust focus.
• Ability to move about the workspace.
• Ability to reach and/or extend to access materials, supplies, food, or equipment.
• Frequent driving across Marion and Polk counties.

WORK ENVIRONMENT

• Mostly indoor work environment with frequent interruptions and demands.
• Occasionally exposed to outside weather conditions.
• Ability to work outside of normal business hours, including evenings and weekends.
• Occasional exposure to body fluids/biohazards (such as saliva, vomit and urine.)

MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at (503) 585-6232.