What are the responsibilities and job description for the Administrative Assistant position at Mid-West Family Madison?
Mid-West Family Madison is on the lookout for a vibrant and motivated individual to be a key player on our team as an Administrative Assistant. If you like boring “same old, same old” days, then we are not for you.
This opportunity is for someone with a passion for helping others, accuracy and multi-tasking.
Professional Requirements:
Our next Administrative Assistant should be a go-getter with exceptional attention to detail and a minimum of three years of experience in an administrative role. Plus strong computer, communication, organizational and interpersonal skills.
This role is in-office Monday through Friday from 8 am to 5 pm position and will report to the National and Agency Account Director.
Job Responsibilities:
- Go-to-person for new client agreements – responsible for disseminating the information/tasks to the appropriate team members as needed
- Day-to-day tasks to help the sales team and sales management team
- Completing and distributing of various internal forms
- Maintain internal tracking documents
- Assist with Client approvals
- Gather elements for proof of performance
- Help salespeople prepare for meetings
- Internal and Client Asset Management – making sure all the pieces are where they belong, and others can find them
- Order entry of radio, network, and digital campaigns to our internal billing system. (Backup for Order Entry and Traffic Specialist)
- Entry of audio into vPPO (Backup for Order Entry and Traffic Specialist)
- Organizing and gathering reports for our sales team and our clients (ie, invoices, sales reports, run reports, etc.)
- Backup for National and Agency Account Director on building proposals and client correspondence
- Internal and external communication
- Other duties as assigned by management
What’s in it for YOU—AKA Perks of the Job
- Paid annual gym membership at a local fitness club.
- Work with a growing, fast-paced, quirky, funny, and sometimes weird team.
- MWF owns eight market-leading radio stations, so as a part of our team, you’ll have a lot of opportunities to enjoy local entertainment, work with local charities, and attend concerts, shows, and sporting events.
- Local county fairs
- American Family Children’s Hospital Radiothon
- Storytellers Jam
- Viva Mexico
- Veterans Radiothon
- Ornament Smash
- Meet & Greet opportunities with various artists
- Local Baseball Games
- Multiple Football Tailgate Parties
- Tickets to various sporting events
Salary and Benefits:
- Salary based on experience.
- Full benefits package includes: Medical, Dental, Vision
- 401k with company match
- Flexible spending account
- Vacation time
- Sick time
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Job Type: Full-time
Send resume to:
Lyndsey Bishop
lyndsey.bishop@midwestfamilymadison.com