Administrative Assistant

Administrative Assistant

Mid-America Carpenters Regional Council Apprentice & Training Program
Location: St. Louis Campus
Position Type: Full-Time
Starting Base Compensation: $45,760 annually
Benefits Value: Approximately $49,754 annually
Total Compensation Package: Approximately $95,514 annually

Position Summary

The Mid-America Carpenters Regional Council Apprentice & Training Program is seeking a dependable, organized, and professional Administrative Assistant to support the daily administrative operations of our training program.

Our organization is committed to developing the skilled workforce of the union carpentry industry through high-quality apprenticeship education, training, and support. Administrative employees play an important role in that mission and frequently serve as a primary point of contact for apprentices, instructors, union representatives, contractors, and other external partners.

The ideal candidate will be someone who takes pride in accuracy, organization, customer service, and follow-through. This position requires the ability to manage multiple priorities, communicate professionally, maintain confidential information, and provide consistent administrative support in a busy professional environment.

Key Responsibilities

Responsibilities may include:

• Provide administrative and clerical support for the Training Program and campus leadership.
• Greet and assist apprentices, members, instructors, contractors, visitors, and other stakeholders in a professional and courteous manner.
• Answer and route telephone calls, emails, and other correspondence.
• Maintain accurate electronic and paper records, files, forms, and documentation.
• Enter, update, and review information in organizational databases and administrative systems.
• Assist with apprentice records, class information, scheduling, registrations, and general program documentation.
• Prepare correspondence, reports, spreadsheets, forms, and other administrative materials.
• Assist with meeting preparation, calendars, appointments, and scheduling as assigned.
• Receive, organize, distribute, and process incoming documents and communications.
• Maintain confidentiality when working with employee, apprentice, financial, operational, or other sensitive information.
• Coordinate with instructors, administrative staff, leadership, and other departments to help ensure efficient daily operations.
• Maintain an organized and professional office and reception environment.
• Complete assigned projects accurately and within established deadlines.
• Perform other administrative duties as assigned to support the mission and operations of the Training Program.

Qualifications

The successful candidate should demonstrate:

• High school diploma or equivalent required.
• Previous administrative, office, clerical, customer-service, or related experience preferred.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple responsibilities and changing priorities.
• Professional telephone, email, and interpersonal communication skills.
• Ability to work independently while also functioning effectively as part of a team.
• Sound judgment and discretion when handling confidential information.
• Dependable attendance and punctuality.
• Proficiency with basic office technology and the ability to learn new software and administrative systems.
• Working knowledge of Microsoft Office applications, including Outlook, Word, and Excel.
• Commitment to professionalism, accountability, accuracy, and respectful workplace interactions.

Compensation & Benefits

This position begins at the equivalent of $45,760 annually, based on a starting wage of $22.00 per hour and a standard 2,080-hour work year.

In addition to base compensation, the position includes a substantial benefits package valued at approximately $49,754 annually, including:

• Healthcare
• Pension
• Annuity

The combined value of wages and benefits is approximately:

$95,514 in total annual compensation

The benefits value represents the estimated annual value of the benefit package and is separate from the employee’s base wages.

What We Are Looking For

We are looking for more than someone who can complete administrative tasks. We want someone who understands that a well-run training program depends on accuracy, communication, professionalism, confidentiality, and service.

The Administrative Assistant is an important part of the team and contributes directly to the experience of our apprentices, instructors, staff, members, and industry partners. The right person will be dependable, approachable, organized, and willing to take ownership of their responsibilities.

Equal Employment Opportunity

The Mid-America Carpenters Regional Council Apprentice & Training Program is committed to providing equal employment opportunities and maintaining a professional workplace free from unlawful discrimination and harassment.

Pay: $22.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $45,760 - $95,514