Executive Administrative Assistant

Executive Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary:

We are seeking a highly skilled and experienced Executive Administrative Assistant to provide comprehensive, high-level administrative support to senior executives within a large, fast-paced technology organization. This role is critical in ensuring seamless day-to-day operations, serving as a central hub for information and communication management across the team. The ideal candidate thrives in complex, dynamic environments, demonstrates exceptional organizational acumen, and brings a proven track record of supporting executive leadership in large, recognizable technology companies. This position demands discretion, professionalism, and the ability to manage competing priorities with confidence and efficiency.

Job Responsibilities:

• Manage complex executive calendars, including scheduling meetings, resolving conflicts, and prioritizing appointments for multiple senior leaders including a Corporate Vice President

• Coordinate all aspects of executive travel, including itineraries, accommodations, transportation, and expense reporting

• Triage and resolve a wide range of team support requests, including hardware procurement, operations questions, and work stoppages

• Support team needs related to office moves, morale initiatives, professional development, training programs, organizational events, and divisional events

• Track and manage discretionary budgets in close partnership with the business operations office

• Partner with other organization admins and staff roles to share team updates and best practices

• Conduct research and handle information requests on behalf of executives

• Perform clerical and administrative functions to ensure smooth office operations

• Serve as a key point of contact and communication manager for the broader team
  

Requirements:

• 10+ years of experience as an Executive Administrative Assistant, Business Support professional, or Executive Assistant required

• Experience supporting executive-level leadership, including Vice President level or above, required

• Experience working within a large, recognizable technology company strongly preferred, with prior experience at enterprise-scale organizations considered a strong advantage

• Demonstrated experience managing complex calendars, executive travel, and discretionary budgets in a fast-paced environment

• Experience working in the technology industry supporting a medium to large organization within the past 5 years strongly preferred

• Consistent and stable employment history with demonstrated long-term tenure in previous roles required

• Associate's or Bachelor's degree in Business Administration or a related field preferred

• Expert executive calendar management skills with the ability to handle high complexity and volume

• Strong verbal and written communication skills with a professional and polished presence

• Exceptional ability to multi-task, prioritize, and meet deadlines under time constraints and with limited resources

• Expert ability to maintain confidentiality and keep sensitive information organized and secure

• Proven event planning and logistics coordination skills, including budgeting and vendor management

• Strong interpersonal and customer service skills with the ability to work effectively across all levels of an organization

• Expert ability to work independently and manage time with minimal supervision

• Leadership and mentoring skills with the ability to provide constructive performance feedback and support team members

• Proficiency with productivity and collaboration tools including Word, Excel, PowerPoint, and Outlook
  

Additional Details:

• Location: Redmond, WA (Onsite)

• Duration: 5 months

• Pay Range*: $52.50 - $59.50 per hour

• Weekly Schedule: 40 hours

• Job Status: Non-Exempt

• Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

This role is eligible for the following benefits:

• Medical, dental & vision

• Hospital plans

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)

• Company paid short and long-term disability

• Health & Dependent Care Spending Accounts (HSA & DCFSA)

• Employee Assistance Program

• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

*We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Salary : $53 - $60