Administrative Assistant

Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary:

We are seeking a highly skilled and experienced administrative professional to provide comprehensive operational and executive support within a dynamic, fast-paced data center operations environment. This role is integral to sustaining day-to-day efficiency across a collaborative team, serving as a trusted partner to senior leaders and contributing to a culture of operational excellence. The ideal candidate brings a proactive mindset, exceptional organizational skills, and the ability to manage competing priorities with precision and discretion. This position operates within a large yet close-knit organization that values collaboration, knowledge-sharing, and mutual support among its administrative community.

Job Responsibilities:

• Own and manage complex executive calendars for up to three leaders, ensuring strategic alignment with business priorities, resolving scheduling conflicts, and proactively addressing competing demands

• Coordinate team operations including meetings, events, offsites, communications, and employee engagement activities from planning through execution

• Support recruitment efforts by posting requisitions, scheduling interviews, coordinating candidate logistics, and facilitating onboarding for new team members

• Manage expense reporting, reconciliation, and adherence to corporate budget policies with a high degree of accuracy and organization

• Oversee procurement of technology equipment, office supplies, reference materials, and vendor engagements

• Coordinate domestic and international travel logistics, including scheduling adjustments related to travel needs

• Serve as a primary point of contact for the department, providing proactive office support and ensuring seamless day-to-day business operations

• Drive special projects and operational initiatives, partnering with stakeholders across the organization to deliver successful outcomes

• Identify and implement process improvements that enhance team efficiency and operational excellence

Requirements:

• 5–7 years of relevant administrative or executive support experience in a corporate environment

• 5–7 years of demonstrated experience managing complex executive calendars and strategic scheduling for one or more senior leaders

• 5–7 years of experience with Microsoft 365 tools, including creating and streamlining business processes and communications

• 5–7 years of experience coordinating travel logistics and managing expense reporting with high accuracy and organizational discipline

• Cloud Attestation certification required prior to or upon commencement of assignment

• High school diploma or equivalent required; associate's or bachelor's degree preferred

• Prior experience in a large corporate or enterprise environment strongly preferred

• Stable and consistent work history demonstrating long-term commitment and reliability

• Advanced proficiency in Microsoft 365 tools, with particular expertise in Outlook and calendar management

• Demonstrated ability to manage multiple complex executive calendars simultaneously, including strategic scheduling and meeting prioritization

• Strong stakeholder communication skills with the ability to interact effectively at all organizational levels

• Exceptional attention to detail and organizational skills with the ability to manage multiple priorities under tight deadlines

• Proven experience coordinating travel logistics and managing expense reporting with accuracy and a customer-focused approach

• Ability to handle sensitive and confidential information with professionalism and discretion

• Strong problem-solving skills and a proactive approach to identifying and resolving operational challenges

• Collaborative team player with the ability to build strong working relationships across a large organization

Additional Details:

• Location: Redmond, WA (Hybrid)

• Duration: 3 months

• Pay Range*: $30 - $34 per hour

• Weekly Schedule: 40 hours

• Job Status: Non-Exempt

• Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

This role is eligible for the following benefits:

• Medical, dental & vision

• Hospital plans

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)

• Company paid short and long-term disability

• Health & Dependent Care Spending Accounts (HSA & DCFSA)

• Employee Assistance Program

• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

*We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Salary : $30 - $34