Administrative Assistant

Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary:

We are seeking a highly skilled and experienced Administrative professional to provide comprehensive support to a fast-paced, globally focused sales organization. This fully remote role is central to keeping leadership and cross-functional teams aligned, organized, and operating efficiently. The ideal candidate is proactive, polished, and personable — someone who thrives in a dynamic environment, builds strong relationships with stakeholders at all levels, and takes pride in delivering exceptional administrative support. This is a long-term opportunity with the potential for extension, offering meaningful work across global initiatives and high-visibility business cadences.

Job Responsibilities:

• Manage complex executive calendars, including scheduling and prioritizing meetings across multiple time zones

• Coordinate domestic and international travel logistics, including itineraries, accommodations, and ground transportation

• Process and track expense reports, reimbursements, and budget-related documentation with accuracy and timeliness

• Plan and coordinate meetings, conferences, and events, including preparation of agendas and supporting materials

• Serve as a primary point of contact for internal and external stakeholders, maintaining professionalism and discretion at all times

• Support recurring business cadences and help track action items to ensure organizational follow-through

• Facilitate cross-functional communication and help drive execution across multiple stakeholders and global initiatives

• Manage procurement of office supplies, equipment, and vendor relationships as needed

• Provide general office and administrative support, including document preparation and correspondence

• Complete special projects and ad hoc assignments as directed by leadership
  

Requirements:

• 5–7 years of administrative or executive support experience required

• 5–7 years of experience with Microsoft Office tools including Outlook, Word, Excel, and PowerPoint

• 5–7 years of experience coordinating travel logistics and managing travel tools

• 5–7 years of experience processing expense reports and managing reimbursements

• Demonstrated experience supporting leaders with global or cross-functional responsibilities

• Proven track record of stability and longevity in previous administrative roles

• Experience in stakeholder-facing or people-facing support roles within large organizations

• Availability to commit to a minimum 12-month engagement, with preference for candidates available for the full 18-month tenure

• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint

• Strong calendar management skills with experience supporting senior or executive-level leaders

• Demonstrated experience coordinating complex domestic and international travel logistics

• Proficiency in managing expense reports and reimbursement processes

• Excellent written and verbal communication skills with a professional and polished presence

• Strong phone etiquette and ability to build rapport with stakeholders at all levels

• Highly organized with exceptional attention to detail and the ability to manage competing priorities

• Proactive and self-directed with the ability to anticipate needs and act with minimal supervision

• Ability to maintain confidentiality and exercise sound judgment in sensitive situations

• Comfortable working across global teams and supporting Central Time Zone business hours
  

Additional Details:

• Location: Remote

• Duration: 12 months

• Pay Range*: $25 - $28.50 per hour

• Weekly Schedule: 40 hours

• Job Status: Non-Exempt

• Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

This role is eligible for the following benefits:

• Medical, dental & vision

• Hospital plans

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)

• Company paid short and long-term disability

• Health & Dependent Care Spending Accounts (HSA & DCFSA)

• Employee Assistance Program

• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

*We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Salary : $25 - $29