What are the responsibilities and job description for the Operations Coordinator position at Michigan State University Infrastructure Planning and Facilities?
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Operations Coordinator
Ipf Materials And Logistics 40001421
Support Staff
Operations Coordinator
Position Summary
Salary: $56,800 - $69,300 annually depending on experience. MSU Benefits - Free comprehensive health care for you and your family as well as a 10% contribution toward your retirement; generous sick, vacation, personal and holiday time. Not eligible to work a remote schedule; regular attendance is required to meet business and customer needs.
This position will be responsible for procuring moderately complex commodities, equipment, materials and/or services requiring technical expertise, or a thorough product knowledge, having broad institutional usage. Records and reviews requisitions for accuracy and completeness, locates specific product information, solicits quotations from vendors, analyzes complex information and independently renders purchasing decisions and procures the material/service through the various purchasing methods offered (APO Contracts, Purchase Requisitions / Purchase Orders, P-card, Spartan Marketplace) in accordance with University policies and procedures. Apprises customers / clients / constituents of appropriate actions in order to facilitate the functioning of the department or section. This position is responsible for assisting the trades in researching and locating all material that is not stocked by the stock room.
Job Responsibilities Are As Follows
40%: Manage Stocked Inventory: Analyze issue history, lead times, and service level needs to determine appropriate inventory levels and establish accurate high/low reorder points for stocked parts. Maintain and update records in Planon and on bin labels. Generate reorder point reports and review inventory levels to ensure quantities fall within established high/low thresholds.
15%: Receive and review material order requests for accuracy and completeness, seeking clarification as needed. Receive ordered materials and verify part numbers and quantities; inspect items for defects or damage. Properly store materials in designated storage bins or pickup areas. Coordinate with vendors to obtain RMAs for defective or incorrect parts and ensure timely return and credit. Monitor and follow up on backordered items to obtain status updates as needed.
15%: Record cost‑savings opportunities to help document the department’s stewardship efforts and track actual savings and expenditures.
15%: Assist customers by answering questions, helping locate needed parts, and conducting product research to provide informed solutions. Communicate delivery timelines and support emergency parts procurement, including traveling to vendors to pick up materials when necessary.
15%: Identify potential vendors to solicit for bids, request and evaluate competitive quotations, and determine the most appropriate purchasing method (Contract, P‑Card, Spartan Marketplace, or KFS requisition for Purchase Order). Document key details, including vendor information, pricing, and lead times.
This position will engage in high performing, leading edge practices, valuing people, partners and stewardship.
Minimum Requirements
Knowledge equivalent to that which normally would be acquired through the first two or three years of college, such as an Associate's degree in general business, supply chain management or communications. One to three years of related and progressively more responsible or expansive work experience in commodities purchasing, general business, or accounting; or an equivalent combination of education and experience. Possession of a valid Michigan vehicle operator’s license will be required for this position. Must drive University vehicle to perform the duties of this classification and meet the Universities rigorous safe driving standards.
Desired Qualifications
Experience with integrated workplace management software. Experience in the use of spreadsheet, word processing, and database software. Experience with and ability to develop basic mathematical calculating formulas in Excel. Experience with work order management systems such as Planon. Experience with workflow applications such as Microsoft Teams and financial applications such as Kuali.
A lifelong learner and problem solver with strong technical skills and communication skills, who focuses on innovative solutions aligned with University goals.
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application Materials
Cover letter
Resume
Work Hours
STANDARD 8-5
Website
www.ipf.msu.edu
Bidding eligibility ends April 28, 2026, 11:55 PM
Apply Now
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Departments 3413d233 Departments 3f5a5cd7 Ipf Materials And Logistics 40001421
Ipf Materials And Logistics 40001421
Categories b19b83bf Categories fec40fb0 Area of Interest: Administrative/Business/ProfessionalArea of Interest: Office/Clerical SupportFull Time/Part Time: Full Time (90-100%)Group: Administrative Professionals- APUnion/Non-Union: Union
Area of Interest: Administrative/Business/Professional
Area of Interest: Office/Clerical Support
Full Time/Part Time: Full Time (90-100%)
Group: Administrative Professionals- AP
Union/Non-Union: Union
Employment Type 80ea0abf Employment Type fefcbbab Support Staff
Support Staff
Locations 1aed9237 Locations 195ef0b2 East Lansing, Michigan, United States
East Lansing, Michigan, United States
Unit 920a74f9 Unit 8d0921f0 Infrastructure Planning And Facilities
Infrastructure Planning And Facilities
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Operations Coordinator
Ipf Materials And Logistics 40001421
Support Staff
Operations Coordinator
- East Lansing, Michigan, United States
- Ipf Materials And Logistics 40001421
- Area of Interest: Administrative/Business/Professional
- Area of Interest: Office/Clerical Support
- Full Time/Part Time: Full Time (90-100%)
- Group: Administrative Professionals- AP
- Union/Non-Union: Union
- Support Staff
- Opening on: Apr 22 2026
- Closing at: Apr 28 2026 - 23:55 EDT
- 10
- Salary Commensurate with Experience
- Infrastructure Planning And Facilities
- 1123944
Position Summary
Salary: $56,800 - $69,300 annually depending on experience. MSU Benefits - Free comprehensive health care for you and your family as well as a 10% contribution toward your retirement; generous sick, vacation, personal and holiday time. Not eligible to work a remote schedule; regular attendance is required to meet business and customer needs.
This position will be responsible for procuring moderately complex commodities, equipment, materials and/or services requiring technical expertise, or a thorough product knowledge, having broad institutional usage. Records and reviews requisitions for accuracy and completeness, locates specific product information, solicits quotations from vendors, analyzes complex information and independently renders purchasing decisions and procures the material/service through the various purchasing methods offered (APO Contracts, Purchase Requisitions / Purchase Orders, P-card, Spartan Marketplace) in accordance with University policies and procedures. Apprises customers / clients / constituents of appropriate actions in order to facilitate the functioning of the department or section. This position is responsible for assisting the trades in researching and locating all material that is not stocked by the stock room.
Job Responsibilities Are As Follows
40%: Manage Stocked Inventory: Analyze issue history, lead times, and service level needs to determine appropriate inventory levels and establish accurate high/low reorder points for stocked parts. Maintain and update records in Planon and on bin labels. Generate reorder point reports and review inventory levels to ensure quantities fall within established high/low thresholds.
15%: Receive and review material order requests for accuracy and completeness, seeking clarification as needed. Receive ordered materials and verify part numbers and quantities; inspect items for defects or damage. Properly store materials in designated storage bins or pickup areas. Coordinate with vendors to obtain RMAs for defective or incorrect parts and ensure timely return and credit. Monitor and follow up on backordered items to obtain status updates as needed.
15%: Record cost‑savings opportunities to help document the department’s stewardship efforts and track actual savings and expenditures.
15%: Assist customers by answering questions, helping locate needed parts, and conducting product research to provide informed solutions. Communicate delivery timelines and support emergency parts procurement, including traveling to vendors to pick up materials when necessary.
15%: Identify potential vendors to solicit for bids, request and evaluate competitive quotations, and determine the most appropriate purchasing method (Contract, P‑Card, Spartan Marketplace, or KFS requisition for Purchase Order). Document key details, including vendor information, pricing, and lead times.
This position will engage in high performing, leading edge practices, valuing people, partners and stewardship.
Minimum Requirements
Knowledge equivalent to that which normally would be acquired through the first two or three years of college, such as an Associate's degree in general business, supply chain management or communications. One to three years of related and progressively more responsible or expansive work experience in commodities purchasing, general business, or accounting; or an equivalent combination of education and experience. Possession of a valid Michigan vehicle operator’s license will be required for this position. Must drive University vehicle to perform the duties of this classification and meet the Universities rigorous safe driving standards.
Desired Qualifications
Experience with integrated workplace management software. Experience in the use of spreadsheet, word processing, and database software. Experience with and ability to develop basic mathematical calculating formulas in Excel. Experience with work order management systems such as Planon. Experience with workflow applications such as Microsoft Teams and financial applications such as Kuali.
A lifelong learner and problem solver with strong technical skills and communication skills, who focuses on innovative solutions aligned with University goals.
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application Materials
Cover letter
Resume
Work Hours
STANDARD 8-5
Website
www.ipf.msu.edu
Bidding eligibility ends April 28, 2026, 11:55 PM
Apply Now
Not Quite What You're Looking For?
Sign Up For Job Alerts
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First Name (required) 579ecc46
Last Name (required) cf741c69
Email (required) 0e66382c
Job Alert 4a2b140f
Finalize your job alert by selecting criteria from the dropdowns below. You can select multiple options from each dropdown by returning to the combobox and re-entering the list of options. Submit at the end to create your job alert.
Departments 3413d233 Departments 3f5a5cd7 Ipf Materials And Logistics 40001421
Ipf Materials And Logistics 40001421
Categories b19b83bf Categories fec40fb0 Area of Interest: Administrative/Business/ProfessionalArea of Interest: Office/Clerical SupportFull Time/Part Time: Full Time (90-100%)Group: Administrative Professionals- APUnion/Non-Union: Union
Area of Interest: Administrative/Business/Professional
Area of Interest: Office/Clerical Support
Full Time/Part Time: Full Time (90-100%)
Group: Administrative Professionals- AP
Union/Non-Union: Union
Employment Type 80ea0abf Employment Type fefcbbab Support Staff
Support Staff
Locations 1aed9237 Locations 195ef0b2 East Lansing, Michigan, United States
East Lansing, Michigan, United States
Unit 920a74f9 Unit 8d0921f0 Infrastructure Planning And Facilities
Infrastructure Planning And Facilities
By clicking Send, you acknowledge that you are willing to receive SMS messages from Michigan State relating to the status of your application or other recruitment related information to any mobile / cell phone number entered in the form above. You can easily opt-out of receiving SMS messages by replying STOP to any messages you receive.
Not You?
Thank you
Know Someone Who Would Be Great For This Job?
Send a link to this job to them.
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First Name (required) e836a78d
Last Name (required) 6ff35c22
Email (required) 1b81a562
Referral 969c189e
By clicking Send, you acknowledge that you are willing to receive SMS messages from Michigan State relating to the status of your application or other recruitment related information to any mobile / cell phone number entered in the form above. You can easily opt-out of receiving SMS messages by replying STOP to any messages you receive.
Not You?
Thank you
Interested In Other Jobs At MSU?
Check out these other recently posted roles that might be right for you!
Testing Center & Scoring Office Manager / Testing Services Manager
East Lansing Testing Center 40001095
The Testing Center & Scoring Office Manager provides strategic and operational leadership for MSU’s high-volume Testing Center and Scoring Office, overseeing testing and scoring services, staff, compliance, finances, technology, and stakeholder en...
Postdoctoral Scholar-Fixed Term
East Lansing Fisheries And Wildlife 10002344
The Michigan Cooperative Fish and Wildlife Research Unit in the Department of Fisheries and Wildlife seeks a postdoctoral scholar to work on a project to analyze bird – habitat relationships across Michigan.
Financial Analyst II
East Lansing International Studies And Programs Dean 10054474
The Financial Analyst will play a vital role in supporting the pre- and post-award needs of International Studies and Programs. Working with faculty, staff and administrators, the Accountant will work with ISP lead faculty and department administr...
Assistant Professor-Tenure System
East Lansing Economics 10038238
Assistant Professor of Economics for Michigan State University in East Lansing, MI. Requires Ph.D. in Economics.
Research Assistant I
East Lansing Plant Research Laboratory Nat Science 10032674
Research Assistant I will work to support the DOE-MSU Plant Research Department by overseeing the day-to-day operations of the Arabidopsis Service Center, general lab tasks to support a scientific laboratory and general scientific support for the ...
Professional Aide
East Lansing Engaged Research And Evaluation Center 10052737
The Engaged Research and Evaluation Center of the Office of University Outreach and Engagement is hiring a Professional Aide. The successful candidate will work with project leaders to assist in assessing the effectiveness of the child and youth p...
Already applied? Click here
Apply Now
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First Name (required) 294453d9
Last Name (required) ca88e54b
Email (required) cc44fdba
By clicking Send, you acknowledge that you are willing to receive SMS messages from Michigan State relating to the status of your application or other recruitment related information to any mobile / cell phone number entered in the form above. You can easily opt-out of receiving SMS messages by replying STOP to any messages you receive.
Not You?
Thank you
Not Quite Ready To Apply?
Send a link to this job to yourself.
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First Name (required) 6ca9cdfc
Last Name (required) 9951270a
Email (required) 2dd46f9c
By clicking Send, you acknowledge that you are willing to receive SMS messages from Michigan State relating to the status of your application or other recruitment related information to any mobile / cell phone number entered in the form above. You can easily opt-out of receiving SMS messages by replying STOP to any messages you receive.
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Thank you - you will receive an email shortly with a link to this job!
Salary : $56,800 - $69,300