Administrative Specialist Associate

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Job Summary

The University of Michigan Injury Prevention Center is seeking a highly organized, proactive, and motivated Administrative Specialist Associate to play a key role in supporting the Center?s dynamic portfolio of research, training, and outreach activities.

Housed within the Department of Emergency Medicine, the University of Michigan Injury Prevention Center is one of eleven CDC-funded Injury Control Research Centers in the nation. The Center advances innovative injury prevention research, translates evidence into practice, and fosters partnerships that help reduce the burden of injuries across the Great Lakes region and the United States. Our work brings together researchers, trainees, healthcare professionals, policymakers, and community partners to create meaningful, real-world impact.

This position offers an exciting opportunity for someone who enjoys being at the heart of a collaborative and mission-driven team. The successful candidate will help coordinate projects and events, support communications and operational activities, and contribute to the smooth functioning of a nationally recognized research center. We are looking for an individual who thrives in a fast-paced environment, can effectively manage multiple priorities, communicates with professionalism and enthusiasm, and takes pride in providing exceptional administrative support that helps advance the Center?s important work.

Responsibilities*

• Coordinate and schedule meetings and activities for the University of Michigan Injury Prevention Center
• Maintain faculty curriculum vitae and related records in Elements
• Support the day-to-day administrative operations of the Center, including meeting coordination, travel arrangements, space management, supply procurement, and promotional materials.
• Provide administrative support to the Center faculty and team
• Assist with financial processes, including travel and expense reimbursements, event-related expenditures, and other transactions
• Support the plan and coordinate workshops, trainings, conferences, symposiums, and community outreach events
• Manage event logistics, including scheduling, registration, venue and material coordination, and post-event evaluations
• Responsible for monitoring office supply inventory, placing orders, and coordinating with vendors.
• Obtain Continuing Medical Education (CME) accreditation for webinars, symposiums, and other educational programs
• Perform other duties as assigned in support of the Center's mission and operations
  
  
  

Required Qualifications*

• Associates degree and or five (5) years of administrative support experience
• Excellent interpersonal skills and demonstrated ability to handle sensitive and confidential information with professionalism and discretion
• Strong written and verbal communication skills
• Demonstrated ability to collaborate effectively with diverse stakeholders, including faculty, staff, students, and external partners
• Strong organizational skills with the ability to prioritize multiple responsibilities, manage competing deadlines, and maintain attention to detail
• Sound judgment, initiative, and the ability to work independently and collaboratively in a dynamic environment
• Proficiency in Microsoft Office applications, including Excel, Word, SharePoint, PowerPoint,
• Experience with EndNote, CANVA, and Emburse
  
  
  

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings
  
  
  

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.