Secretary, Part-Time

JOB TITLE: Secretary, Part-Time
LOCATION: Townsend Elementary
REPORTS TO: Building Principal
PAY RATE/SALARY: $16.26 – $18.40 pay range depending on experience (summer TBD)
WORKING DAYS/HOURS: M- F, 11:30-4:30
DATE POSTED: April 6, 2026 – UNTIL FILLED
MINIMUM EDUCATION/EXPERIENCE:
High School Diploma
JOB RESPONSIBILITES:

• Organize and maintain an efficient and effective office that handles a variety of tasks for the administration,

faculty, students, and parents of the school

• Perform secretarial and clerical tasks of a varied nature. Many tasks will require a thorough knowledge of

the rules and regulations of the school and school system and the frequent exercise of independent
judgment within the scope of the authority granted by the Principal

• Distribute mail and handle correspondence of the office, responding to routine requests for information,

and transcribing, word processing, and proofing letters and responses.

• Type, reproduce and distribute notices to staff, students and parents.
• Ensure that all communications from the office meet proper written and oral English standards.
• Act as a receptionist, greeting visitors, answering telephone calls in a pleasant and efficient manner, and

communicating effectively in routine, sensitive, and confidential matters.

• Register new students, secure appropriate student records, maintain confidential student records, and

transfer records for students moving to other schools.

• Maintain attendance data for each staff member, recording attendance, absences, substitutes, and other

required information. Prepare attendance reports, coordinated with payroll data, as required.

• Maintain a current school calendar of events and use of facilities.
• Maintain efficient and well organized electronic and paper data collection and filing systems, including

confidential student and personnel files.

• Make announcements and operate the school intercom systems.
• Assist the Principal or designee in the preparation of reports and documents by creating graphics and

displays, using word processing and data management, creating an attractive presentation, copying,
collating, and distributing final products.

• Create forms, and compile and organize data and information necessary for the efficient operation of the

office, the completion of required district and State data collections, and the completion of the Principal’s
or designee’s responsibilities. Complete all required monthly and year end reports in a timely fashion.

• Order and maintain office supplies.
• Maintain inventories of books, materials, and equipment of the school.
• Create and maintain a clean, attractive, orderly, safe, and efficient office environment.
• Recommend to the Principal or designee improvements needed in office procedures or operations.
• Communicate to the Principal or designee any unusual situations. Advise immediately of any evidence of

substance abuse, child abuse, child neglect, severe medical conditions, potential suicide, or individuals
appearing to be under the influence of alcohol, or controlled substances.

• Assist the Principal or designee and staff in handling interruptions and emergencies, calling for assistance

when needed.

• Work cooperatively with staff in other offices with the completion of large or time sensitive projects or

emergencies.

• Maintain a safe working condition and operate electronic and other equipment needed to carry out job

functions and responsibilities.

• Attend required staff meetings and serve, as appropriate, on staff committees.
• Keep informed about school and district activities, requirements of the law and code, Board policy and

regulations, and other information necessary for the functioning of the office.

• Continue to grow through collaboration with fellow staff members and participation in appropriate staff

development and workshop programs.

• Display ethical and professional behavior in working with everyone who communicates or is associated

with the office. Serve as a role model for students and staff in demonstrating positive attitudes, appropriate
attire and grooming, accepting responsibility, and an effective work ethic.

• Protect confidentiality of records and information about students and staff, and use discretion when

sharing any such information within legal confines.

• Adhere to Michigan school law, State Board of Education rules and regulations, Board of Education policies

and regulations, school regulations and procedures, and contractual obligations.

• Perform any duties and responsibilities that are within the scope of employment, as assigned by the

Principal or designee, and not otherwise prohibited by law or regulation.
ESSENTIAL SKILLS/ABILITIES:

• Demonstrate excellent secretarial skills, general bookkeeping skills, organizational and filing skills, and the

ability to use electronic equipment for word processing, data management, information retrieval, visual
presentations, and telecommunications

• Be proficient in the use of Microsoft Office and Google Suites
• Demonstrate the ability to communicate effectively in English, both orally and in writing, using proper

grammar and vocabulary

• Demonstrate appropriate telephone etiquette
• Have excellent integrity and demonstrate good moral character and initiative
• Exhibit a personality that demonstrates enthusiasm and interpersonal skills to relate well with students, staff,

administration, parents and the community, including difficult and emotional situations.
Interested individuals should email resume, letter of intent, and 3 references/recommendation letters to:
Mrs. Traci LaDue, Principal
Vandercook Lake Public Schools, Townsend Elementary
1005 Floyd Avenue
Jackson, MI 49203
Email: Traci.LaDue@vandyschools.org