Proposal Coordinator

Role :: Federal Proposal Coordinator – Entry Level

Location: Hybrid – At least 4 days onsite in Tysons Corner, VA.

Job Type: Full-time

Key Responsibilities:

• Coordinate activities, tasks, and communication across the capture to submission life cycle.
• Develop proposal schedules, calendars, and manage color review logistics to meet deadlines.
• Serve as point of contact with teaming partners on data calls and coordination activities.
• Support development of proposal content, including narrative editing and graphics.
• Maintain proposal knowledge base including archiving and metadata management.
• Generate proposal status reporting and track document version control.
• Organize and prepare meeting briefs, templates, and support materials for proposal sessions.
• Work closely with project managers to ensure proposals address all RFP requirements.
• Maintain information systems including resume libraries, project descriptions, boilerplate repositories, and marketing databases.
• Collaborate with BD resources (Proposal Coordinators, Capture Managers, Proposal Managers, Account Directors) on best practices.
• Conduct research on government agencies and outreach to contracting officers and program stakeholders to support business development.

Key Qualifications:

• Bachelor’s degree in English, Communications, or related field.
• 0-2 years of experience as a Project Coordinator or Proposal Coordinator.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Visio).
• Excellent coordination, organization, and time management skills.
• Strong writing/editing skills with high attention to detail.
• Ability to work both independently and in a team environment.
• Highly motivated with strong desire to learn.

Preferred Qualifications:

• Familiarity with Federal contracting or Shipley proposal methodology.