Events Coordinator

POSITION OVERVIEW

Miami Waterkeeper seeks a dynamic and organized Events Coordinator to lead the planning and execution of donor cultivation, stewardship, and fundraising events, from large-scale gatherings of several hundred people to boat tours. This role is responsible for managing event planning, logistics, vendors, timelines, and event follow-up to create meaningful donor experiences that support fundraising goals.

The Events Coordinator also plays a shared role in donor acknowledgment and stewardship, working closely with the Development Associate to ensure a seamless donor experience before and after events. The Events Coordinator will also interface with and cultivate donors and sponsors.

ESSENTIAL RESPONSIBILITIES

Event Planning & Execution

• Lead the planning, coordination, and execution of donor cultivation and stewardship events
• Serve as primary point of contact for event vendors (venue, catering, A/V, photography, rentals, etc.), from solicitation through payment
• Develop and manage event timelines, budgets, and run-of-show plans
• Coordinate logistics with internal teams, speakers, sponsors, and special guests
• Manage event materials, registration, guest lists, seating, and on-site logistics
• Brief and debrief staff and volunteers for events

Event Follow-Up & Stewardship

• Coordinate post-event follow-up, including personalized thank-yous and stewardship touchpoints
• Collaborate with the Development Associate to ensure event attendance and engagement are accurately recorded in the CRM
• Support donor acknowledgment related to event-based giving and sponsorships

Communications & Design Support

• Lead event-related communications plans (invitations, reminders, follow-up emails)
• Prepare event materials and signage
• Support website or event platform updates as needed

QUALIFICATIONS

Required:

• 2–4 years of experience in event planning, development, or nonprofit engagement
• Extremely high attention to detail 
• Strong project management and organizational skills
• Experience managing vendors and budgets
• Excellent interpersonal and communication skills
• Experience in hospitality and/or donor relations 
• Ability to work occasional evenings and weekends for events

Preferred:

• Experience working with Constituent Relationship Management (CRM) donor database
• Canva or basic design experience

BENEFITS

• Medical, dental, and vision plan
• Retirement Account (with 3% 401K matching)
• Generous time off policies
• Remote work flexibility (2 days remote/week)
• Relaxed work atmosphere and dress code

Salary:  $50,000-$60,000

Job type: Full-time

Reports to: Chief Development Officer

Location: Coral Gables, FL

Miami Waterkeeper is an equal opportunity employer and welcomes applicants from diverse backgrounds. We encourage candidates who are passionate about environmental conservation and share our commitment to sustainability to apply.

Miami Waterkeeper is committed to the principles of sustainability and environmental stewardship. We thank all applicants for their interest, but only those selected for an interview will be contacted.