EXECUTIVE ASSISTANT - MVHS

EXECUTIVE ASSISTANT

MIAMI VALLEY HOSPITAL SOUTH / EXECUTIVE OFFICES

8A-4:30P

FULL TIME / 80 HOURS PER PAY

Provide administrative support to the President and Chief Executive Officer in addition to serving as the Executive Office Manager for the Miami Valley Main, South and North administration offices. Interacts with board members, medical staff, all levels of personnel, and members of the community. Requires excellent organizational knowledge, tact, computer skills, confidentiality and independent decision-making. Provides support to the President and CEO, Hospital Executives, Corporate Boards of Directors, including the AHSS and the Main, South and North Board Chairpersons, and Associates, to ensure the Administrative Office operates efficiently and effectively. Responsible for direct management of the Administrative Support Team (AST) including all executive assistants and administrative clerical staff to ensure quality, productivity and performance improvement.

This position requires a high degree of responsibility, judgment, initiative, discretion, and confidentiality. Must possess excellent organizational knowledge, independent decision-making and an understanding of the President and CEO’s methods of operation, in additional to the overall function of Miami Valley Main, South and North practices, policies and procedures. Must possess the ability to handle multiple tasks that are varied in nature, necessitating good problem-solving and communication skills. Ability to adjust priorities and to anticipate outcomes. Investigates incoming requests and questions to resolve issues appropriately. Must have a professional demeanor that is perceived as calm, energetic, confidential and decisive. This position interfaces with board members, medical staff, all levels of personnel, and members of the community. Interactions require a high degree of integrity and tact to maintain good public relations and confidentiality.

This position requires a high degree of responsibility, judgment, initiative, discretion, and confidentiality. Must possess excellent organizational knowledge, independent decision-making and an understanding of the President and CEO’s methods of operation, in additional to the overall function of Miami Valley Main, South and North practices, policies and procedures. Must possess the ability to handle multiple tasks that are varied in nature, necessitating good problem-solving and communication skills. Ability to adjust priorities and to anticipate outcomes. Investigates incoming requests and questions to resolve issues appropriately. Must have a professional demeanor that is perceived as calm, energetic, confidential and decisive. This position interfaces with board members, medical staff, all levels of personnel, and members of the community. Interactions require a high degree of integrity and tact to maintain good public relations and confidentiality.

Minimum Level of Education Required: High School Diploma / GED High School completion / GED

N/A

Area of study or major: Secretarial, business or office management Secretarial, business, or office management.

Preferred educational qualifications: Associate's Degree Associate’s degree

Position specific testing requirement: 50 WPM typing requirement 50 WPM typing requirement

Experience

Minimum Level of Experience Required: 5-7 years of job related experience 5 - 7 years of job related experience

Prior job title or occupational experience: Executive Admin Secretary Executive Admin, Secretary

Prior specific functional responsibilities: 5 years of executive level office experience. Two years of supervisory experience required 5 years executive level office experience. Two years supervisory experience required.

Preferred experience : in a hospital setting experience: in a hospital setting

N/A

Knowledge/Skills

Excellent computer skills required including Microsoft Office with strong PowerPoint, Excel and Word skills

Statistical process control, date management and budgeting/financial skills.

Be proficient in transcription

Demonstrates excellent customer service through his/her attitude and actions, consistent with the standards contained in the Vision, Mission, and Values of the organization.

Adheres to professional standards, hospital policies and procedures, federal, state, and local requirements, and TJC standards and/or standards from other accrediting bodies.

Reports to work as required.

§ Excellent computer skills required including Microsoft Office with strong PowerPoint, Excel and Word skills

§ Statistical process control, date management and budgeting/financial skills.

§ Be proficient in transcription.

§ Possess skills, knowledge, and abilities to reach the mission, vision, and values of Premier Health.

§ Demonstrates traits and behaviors including, but not limited to, Focusing on Patients/Customers, Walking the Talk, Being a Partner, Adding Skills/Abilities, Working Independently for all staff and Managing in a Changing Environment, Engaging the Workforce, and Managing & Improving Individual Performance for Management Staff.

§ Performs in such a way to honor our values of ICARE (integrity, compassion, authenticity, respect, excellence)

§ Provides a positive and professional representation of the organization.

§ Promotes a culture of safety for patients and employees through proper identification, reporting, documentation, and prevention.

§ Maintains hospital standards for a clean and quiet patient environment to maintain a positive patient care experience.

§ Maintains competency and knowledge of current standards of practice, trends, and developments in related scope of job role or practice.

§ Adheres to infection prevention policies and protocols, medication administration and storage procedures, and controlled substance regulations.

§ Participates in ongoing quality improvement activities.

§ Maintains compliance with organization’s policies, as well as established practices, protocols, and procedures of the position, department, and applicable professional standards.

§ Complies with organizational and regulatory policies for handling confidential patient information.

§ Demonstrates excellent customer service through his/her attitude and actions, consistent with the standards contained in the Vision, Mission, and Values of the organization.

§ Adheres to professional standards, hospital policies and procedures, federal, state, and local requirements, and TJC standards and/or standards from other accrediting bodies.

§ Reports to work as required.