Executive Assistant

Job Summary: We are seeking a detail-oriented and proactive Administrative Assistant to join our team.

The ideal candidate will provide crucial support in various administrative tasks, ensuring smooth day-to-

day operations within the office. This role requires exceptional organizational skills, the ability to

multitask, and a strong willingness to assist in various administrative capacities. The role involves

providing essential support to legal professionals by managing administrative tasks, organizing legal

documents, and facilitating smooth operations within the legal team.

Responsibilities

• Manage Marketing Co-op Submissions: Handle the submission process for marketing co-op

programs, ensuring accuracy and timeliness in submissions, following up on requirements, and

coordinating with relevant departments.

• Maintain and organize office files, documents, and records.

• Handle incoming calls, emails, and inquiries, directing them to the appropriate personnel.

• Prepare and modify documents including correspondence, reports, drafts, and emails.

• Coordinate and schedule meetings, take minutes, and distribute agendas.

• Assist in general office management tasks such as ordering supplies and maintaining inventory.

• Provide administrative support to ensure efficient operation of the office.

• Maintain and organize legal files, documents, and databases.

Requirements

• Proven experience as an administrative assistant or in a related administrative role.

• Experience or familiarity with marketing co-op submission processes is highly advantageous.

• Proficiency in MS Office (Word, Excel, Outlook) and other office management software.

• Excellent organizational and time-management skills.

• Strong written and verbal communication abilities.

• Ability to prioritize tasks and work independently.

• Attention to detail and problem-solving skills.

We are an equal-opportunity employer.  All applicants will be considered without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or any other protected characteristic.