Executive Assistant to CFO

Brief Description

Miami Jewish Health is one of the largest providers of healthcare and living options for aging adults in the Southeast. Our main campus is located on 20 acres just north of mid-town Miami, and is home to our support departments like Finance, Accounting, Human Resources, Marketing and more. Join us now to do purposeful work with our diverse and respectful team.

Job Title: Executive Assistant to CFO

Job Summary

Performs confidential secretarial and administrative duties for the Chief Executive Officer and Chief Financial Officer and provides assistance to other departments in Administration; Must have ability to evaluate and prioritize tasks and responsibilities; Often functions as an assistant in anticipating needs and making necessary preparations, etc. without requiring specific instructions.

Essential Job Functions

• Prioritizes and follows through on daily tasks and issues in a timely manner
• Schedules appointments and maintains daily schedule and calendar for Executive and 2 Albin conference rooms
• Arranges and coordinates travel arrangements
• Acts as liaison between the CEO and CFO, the public, staff members, attorneys & consultants, to expedite communications
• Coordinates and manages all aspects of meetings and events
• Records, transcribes, distributes, and maintains minutes and notes of meetings
• Files and retrieves documents and reference materials
• Monitors, responds to, and distributes incoming communications
• Answers and manages incoming telephone calls
• Prepares and edit correspondence, communications, presentations, and other documents
• Receive and interact with visitors and guests
• Develops plans and implements all aspects of special projects as assigned
• Handles confidential matters with appropriate urgency and discretion
• Serves as back up to Manager Telephone Services for conference call reservations
• Acts as Wi-Fi “hotspot” administrator for guests and consultants
  
  

Education

Job Requirements

• Bachelor’s degree or equivalent combination of education and experience
  
  

Experience

• Five years of office administrative experience in Executive Office
• Experience working with Executive Committees and Board of Directors
  
  

Licenses/Certifications

• N/A
  
  

Abilities Required

• Experience within executive office setting
• Background with corporate records, recording minutes, and Board of Directors
• Proficient in MS Office, OrgPlus, Adobe Acrobat
• Detail oriented
• excellent organizational skills
• 60wpm typing
• Excellent communication, interpersonal and communication skills
  
  

Functional Demands

Environment Work Conditions

• Normal working condition with adequate lighting and ventilation
  
  

Infectious Material Exposure

• N/A
  
  

Organizational Expectations

• Ensures that resident’s/patient’s rights are adhered to
• Demonstrates professionalism and accountability
• Demonstrates a caring attitude consistent with Miami Jewish EmpathicareSM toward MJH residents, patients, family members, employees, and other facility guests
• Demonstrates excellent communication skills
• Ensures confidentiality and security of patients’ medical information
• Identifies and utilizes appropriate channels of communication
• Able to speak, read and write English
• Able to think and act calmly to meet unusual occurrences of the job
• Adheres to the organization’s Mission, Vision and Values
• Participates in departmental activities, meetings and in-services and follows established guidelines
• Maintains a safe working environment
  
  

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

We believe in the power of empathy, the value of relationships and the importance of a life well-lived. Come see why Miami Jewish Health is unlike anywhere you’ve ever worked before. We offer competitive compensation, medical/dental/vision coverage and a 403(b)-retirement savings plan for eligible full and part-time positions, free on-campus parking, an onsite fitness center and more.

Miami Jewish Health provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.