Executive Assistant

Job Opportunity: Executive Assistant – Full Time

POSTING DATE: 12/22/2025 – Until Filled

POSITION & PROGRAM: Executive Assistant/Administration

POSITION SUMMARY:

The Executive Assistant plays a vital role in supporting the Superintendent, the Board and leadership team at the Miami County Board of Developmental Disabilities (MCBDD). This position ensures smooth day-to-day operations by providing professional administrative support, coordinating board and executive activities and serving as a point of contact for staff, individuals, families and community partners. The Executive Assistant helps advance the Board’s mission by fostering organization, efficiency and respectful communication at every level.

As an employee of MCBDD, the job incumbent shall comply with all Board policies and shall demonstrate respect for, support the dignity of and observe the rights of all individuals served by the Board and demonstrate sensitivity to diverse beliefs, cultures, values and family structures.

QUALIFICATIONS:

· High school diploma or equivalent required. Associate or bachelor’s degree preferred.

· Three to five years of administrative experience supporting senior leadership or boards.

· Strong organizational skills with the ability to manage multiple tasks and priorities.

· Excellent communication skills, both written and verbal.

· Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Demonstrated customer service and problem-solving skills.

· Ability to work independently with minimal supervision.

· Knowledge of or experience working with individuals with developmental disabilities preferred.

REQUIREMENTS:

· Satisfactory criminal background, abuser registry checks and drug screening.

· Valid State of Ohio driver’s license with fewer than five (5) violations.

· Commitment to MCBDD’s Code of Conduct and values (available at www.miamicountydd.org).

DUTIES:

· Provide direct administrative support to the Superintendent, including preparing confidential correspondence, reports, charts and presentations.

· Organize and prepare materials for Board meetings and other leadership meetings.

· Manage multiple priorities, maintaining accurate and organized records for the Superintendent and agency needs.

· Screen and handle correspondence on behalf of the Superintendent, resolving routine matters independently.

· Support the Business department as needed

· Support Community Awareness and Opportunities as needed

· Coordinate and support events and room reservations, including planning, communications, logistics and on-site assistance.

· Assist with special projects by gathering, interpreting and summarizing data and preparing reports.

· Maintain a wide variety of digital records and documents using Microsoft Office Suite.

· Serve as back-up to other Administrative Assistants and the HR Assistant/Front Desk when needed.

· Demonstrate tact, professionalism and sound judgment when working with staff, individuals and families, community partners and the public.

· Perform other related duties as assigned.

HOURS: Monday – Friday 8am – 4pm, some evenings as needed, 40 hours per week

SALARY: $20.74 - $29.62 an hour based on experience

FLSA: Non-Exempt from overtime

BENEFITS: Medical, Dental, Vision, OPERS Retirement, Life Insurance, Long Term Disability, Employee Assistance Program, Tuition Reimbursement and Professional Development, Vacation, Sick, Personal, Holidays including your Birthday, Flexible Schedule

TO APPLY: Please submit applications/resumes

Email careers@miamicountydd.org

US Mail/Hand Delivery 1625 Troy Sidney Road, Troy, OH 45373

Fax 937.332.3490

A MCBDD application must be completed

Applications are located at www.miamicountydd.org under the Careers tab

MCBDD does not discriminate in provision of services or employment on the basis of race, religion, color, national origin, gender (including pregnancy or gender identity), sexual orientation, age, veteran status, disability or any other basis covered by appropriate law.

Job Type: Full-time

Pay: $20.74 - $29.62 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: Hybrid remote in Troy, OH 45373

Salary : $21 - $30