What are the responsibilities and job description for the Recruiting & Administrative Coordinator position at MIA HOSPITALITY MANAGEMENT LLC?
Recruiting & Administrative Coordinator
MIA Hospitality Management, Aventura FL. 33180
Job Summary:
The Recruiting & Administrative Coordinator supports hiring efforts across our hotel portfolio while providing administrative assistance to senior leadership. This entry-level role is responsible for coordinating interviews, tracking candidates, and assisting with day-to-day administrative tasks for the VP and CEO. This position is ideal for someone highly organized, detail-oriented, and interested in growing a career in hospitality, recruiting, or operations.
Key Responsibilities
Recruiting Support:
- Post job openings and manage candidate applications
- Review resumes and assist with initial candidate outreach
- Schedule interviews between candidates and hotel managers
- Maintain accurate candidate records and update tracking systems
- Ensure timely communication with candidates throughout the hiring process
- Support hiring needs across multiple hotel locations
Administrative Support:
- Assist the VP and CEO with calendar management and meeting coordination
- Help organize internal meetings, documents, and communications
- Prepare basic reports and assist with administrative tasks
- Support special projects as needed
Coordination & Operations:
- Communicate with hotel managers regarding open roles and interview scheduling
- Help ensure a smooth onboarding process for new hires
- Track hiring activity and provide updates when requested
Qualifications:
- 0–2 years of experience in administrative support, recruiting, or hospitality preferred
- Strong organizational skills and attention to detail
- Good communication skills and professional demeanor
- Ability to handle multiple tasks and meet deadlines
- Proficiency in Microsoft Office; experience with hiring platforms is a plus
Preferred Traits
- Eagerness to learn and grow within the company
- Positive attitude and strong work ethic
- Ability to maintain confidentiality
Why Join Us
- Direct exposure to executive leadership
- Opportunity to build experience in recruiting and operations
- Clear path for growth within the organization
MIA Hospitality Management is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.